How do I pay a recently terminated employee?

It is kind of ridiculous for the amount of money we pay for the software, it doesn't calculate for you according to termination date. Manually calculating will result in possible errors. Any plans to automate this????

Thank you Lynda! 

Hello there. I understand the importance to get your employees paid. I'm here to guide you on how you can pay your former employees.

If the former employee is already marked terminated on your account, you'll need to un-terminate them or make them active again, remove the termination date, and order to create that final paycheck. I'll show you how.
 

1. Click the Payroll menu in the left navigation bar and choose Employees.
2. From the Active Employees drop-down, select Inactive Employees.
3. Double-click the employee's name.
4. Beside the Employment, click the pencil icon to edit.
5. Change the Status from Terminated to Active.
6. Then select Done to save changes.
    

In reference, you can refer to this article: Terminate or change your employee's status on the payroll.

Once done, you're ready to proceed with paying your employee. You can refer to this article for detailed steps: Create final paychecks for terminated employees. This also includes further guidance in understanding the final paycheck guidelines.

Moreover, you can also seek further advice from your accountant to secure the accuracy of your books. For they know what's best for your business.

In case you'll want to run payroll reports in the future, you can check out this article: Run payroll reports. This includes all the lists of payroll reports available in QuickBooks Online.

If you have further concerns or clarification about paying your employee in QuickBooks feel free to post a reply. Have a good one!

I'll share with you information on what you can do. 

 Inactive employees can cause errors in syncing payroll entries in QBO. To sort this out, you'll want to activate the inactive employees. Then, inactive them again after syncing.

Here's how:

1. On your QBO account, go to the Payroll section.

2. On the Payroll page, select the Overview tab.

3. Errors can be seen in the TO DO LIST box.

4. Select the View details to see the needed information to be fixed. 

To activate inactive employees, follow these steps how:

1. On the Payroll page, select the Employees tab.

2. In the Active Employees dropdown, choose All Employees. 

3. The exclamation point indicates inactive employees. 

4. Click the employee to edit, and enter missing information.

5. Select the Action dropdown on the employee's page, then click Change status.

6. Choose Active to activate them on the payroll. 

Additionally, you can run some payroll reports in QuickBooks. This way, you can get a closer look at your business's finances and view useful information about your business and employees. 

For additional QuickBooks-related concerns, don't hesitate to post them here in the Community. We're always available and willing to lend a hand to your queries. Have a great day ahead.