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A
arkvalleyinfo
December 11, 2018
Solved

How do I void a check from a closed period that has exp and liability on it and reissue it in the current period?

  • December 11, 2018
  • 6 replies
  • 0 views

Someone I wrote a mortgage check to, including prin and int, didn't cash 5 checks from last year.  I have to reissue a check for the lost checks.  How do I do this?

Best answer by arkvalleyinfo
To void a check from a closed / prior period:  Enter a deposit in the current period for the total amount and post it to principal & interest accounts.  Put in the description the Check #s that you are voiding.  This puts the amount back in the checking account.

Then, when you reconcile the bank account check the checks being voided & the deposit as being cleared.  

Reissue a check as needed.

I hope this was helpful, if so please click yes.

6 replies

A
arkvalleyinfoAuthorAnswer
December 11, 2018
To void a check from a closed / prior period:  Enter a deposit in the current period for the total amount and post it to principal & interest accounts.  Put in the description the Check #s that you are voiding.  This puts the amount back in the checking account.

Then, when you reconcile the bank account check the checks being voided & the deposit as being cleared.  

Reissue a check as needed.

I hope this was helpful, if so please click yes.
    A
    arkvalleyinfoAuthor
    December 11, 2018
    Thanks!
    qbteachmt
    qbteachmt
    December 11, 2018

    I would make One Total deposit and post this to Other Liability = not your funds.

    Now, issue the Replacement Check from that same Other Liability.

    This initial deposit will offset the amount for all uncleared checks, next reconciliation, affecting the reconciliation as 0 total.

    And this does not impact the loan or interest or anything in the closed period.

      M
      Mgmt1
      July 30, 2020

      How about a 2015 or 2016 payroll check that one of our Employees lost and now wants it reissue in this current period? 

      Best way to handle this

      Adrian_A
      Adrian_A
      July 30, 2020

      We can reissue a new paycheck, Mgmt1.

       

      We'll have to write a check payable to your employee. Before doing so, let's modify the lost paycheck in the register with the next available check number (make note of original paycheck number), and click Save and Close.

       

      Afterward, let's create a check payable to the employee who lost the paycheck. I'll show you how:

       

      1. From the Banking menu, select Write Checks.
      2. Enter the net amount of lost paycheck.
      3. Enter the same check number (the new check number) entered on the modified lost payroll check.
      4. Click Save & Close.
      5. Print the check and issue to the employee.
      6. Change the check number on the Write Check screen to the original paycheck number on the lost paycheck.
      7. Void the Write Check (do NOT void the original paycheck) in the bank register.

       

      I've also added this article for more information about unclaimed wages: Understanding Escheat regulations for unclaimed wages.

       

      Feel free to get back to me if you still need help. Take care!

      Graceman
      Graceman
      December 11, 2018

      Go to the payment that was paid off by the cheque open it untick the payment and the issue new check and pay off the open bill. Now it will void.

        A
        arkvalleyinfoAuthor
        December 11, 2018
        I couldn't find what you are talking about.

        All the other things I've read about voiding a check with liabilities in it sounded more dire than this approach.  Also, the checks were written without going through accounts payable.  How does this affect things?
        Graceman
        Graceman
        December 11, 2018

        In that case you should be able to open the cheque and just void it from the top menu. under delete icon.

        A
        arkvalleyinfoAuthor
        December 11, 2018
        That isn't recommended for a check in a closed / prior year.  It voids it as of the date of the check -- changing balances in the closed period.
          M
          Mgmt1
          December 22, 2022

          In Quickbooks desktop. A payroll check for a prior quarter. 

          I know I cannot void it.  I paid payroll taxes. Filed the 941 and ui wage report.

          Is an error.  Check was not given to Employee. Should have been voided. It was not and I did not know.

          I paid the payroll taxes. I filed quarterly reports.

          Those taxes paid. Those wages paid. Should not go into the W2 at the end of this year.

          how do I correct it in Quickbooks desktop.

           

          L
          Lori 99
          April 22, 2019

          This is an absolutely ridiculous option, as if you have a check to void that has several invoices on it, you will now need to re-enter the invoices in order to issue a new check.

           

          QB needs to allow you to void a check on a date future of the date the check was written.  This is real world!

            IamjuViel
            IamjuViel
            April 22, 2019

            Hello there, @Lori 99.

             

            I'd like to provide you with steps about voiding your transactions in QuickBooks.

             

            If the transaction is incorrectly entered,you have the option to delete or void the bill payments. Let me walk you through doing so.

             

            1. Open the Bill Payment.
            2. Click the Delete drop-down list.
            3. Choose either Delete Check or Void.
            4. Click Yes.

            You can always leave a comment below if you have other questions about managing your transactions in QuickBooks. I'm here to help.

            N
            NP User
            May 8, 2019

            When Using the QuickBooks Desktop version I was using previously, a Journal entry was automatically created to offset the voided check in the prior billing period.  The online version does not do this.  I made a suggestion on their site to add the feature to online QB.  I more people request the change, it might help the cause.  

              L
              lsefcik
              October 7, 2022

              Does QB realize that these answers, while they work are not the proper way to void a check in the GL.  We should have the option of voiding a check on the day we need to void it, which puts the money back into cash and the payable back into AP on the day we void the check!  It's really very simple; just post the void on the date you actually do the void!!! Honestly, are there any CPAs on staff at QB who review these stupid methods?

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