Skip to main content
K
Kim23
January 31, 2020
Solved

How do you align the 1099 and 1096 forms when printing in Quickbooks desktop?

  • January 31, 2020
  • 3 replies
  • 0 views
Original commenter did not share additional details
Best answer by KhimG

Glad to see you again, @Kim23.


Printing 1099 and 1096 is a straightforward process once you get the hang of it. Make sure your pre-printed forms are ready so we can start.


Open the 1099 Wizard and follow the prompt until you reach the Choose a filing method window. Follow the steps below to align and print the forms:

  1. Click the Print 1099s button.
  2. Select the range (of date) the 1099s were paid from and tap OK.
  3. Pick the form 1099(s) you wish to print and choose the Preview 1099 button.
  4. If the alignment is still incorrrect, go to the File menu at the top-left corner and select Printer Setup.
  5. Close the 1099s/1096 from the list in Form Name.
  6. Choose the Align button and adjust alignment as needed.
  7. Hit OK twice to save the changes.
  8. You can pick which of the two forms to print first, either click Print 1099 or Print 1096. 

Take a look at this article for more information: Print 1099 forms.

 

You can also check out the Make fine alignment adjustments section of this link for details on printer setup: Align, checks, invoices, and other forms for continuous-feed (dot matrix) printers.

 

Visit us again for any concerns you need assistance with. I'm here to help. Have a blissful day!

3 replies

K
KhimGAnswer
January 31, 2020

Glad to see you again, @Kim23.


Printing 1099 and 1096 is a straightforward process once you get the hang of it. Make sure your pre-printed forms are ready so we can start.


Open the 1099 Wizard and follow the prompt until you reach the Choose a filing method window. Follow the steps below to align and print the forms:

  1. Click the Print 1099s button.
  2. Select the range (of date) the 1099s were paid from and tap OK.
  3. Pick the form 1099(s) you wish to print and choose the Preview 1099 button.
  4. If the alignment is still incorrrect, go to the File menu at the top-left corner and select Printer Setup.
  5. Close the 1099s/1096 from the list in Form Name.
  6. Choose the Align button and adjust alignment as needed.
  7. Hit OK twice to save the changes.
  8. You can pick which of the two forms to print first, either click Print 1099 or Print 1096. 

Take a look at this article for more information: Print 1099 forms.

 

You can also check out the Make fine alignment adjustments section of this link for details on printer setup: Align, checks, invoices, and other forms for continuous-feed (dot matrix) printers.

 

Visit us again for any concerns you need assistance with. I'm here to help. Have a blissful day!

    K
    Kim23Author
    January 31, 2020

    Thank you! I finally was able to get things figured out. Some how my default PDF viewer had been changed to something other than Adobe. Once I fixed that, I was able to adjust the alignment in the printing process and print my forms. 

      H
      HCQuick1515
      October 12, 2021

      Does this also apply to the new 1099-NEC?

      J
      jamespaul
      October 12, 2021

      Hello, HCQuick1515.

       

      I'd like to give some details on the 1099-NEC alignment and how you can tune and print it properly. 

       

      Yes, the alignment applies to the new and current 1099-NEC form in QuickBooks Desktop. If you're having issues with the alignment, you would want to tweak the printing settings and ensure they print properly. Here's how: 

       

      1. Click on File, then select Printer Setup.
      2. Set Form Name to 1099s/1096.
      3. Set the correct Printer Type.
      4. Click the Align button and enter the correct alignment values. 
      5. Click OK. 

       

      If there are any formatting changes to the 1099-NEC or any payroll forms, our Payroll Compliance team will work on the implementation and role out an update. This ensure that you're able to print the forms correctly and file them without any issues. 

       

      References about printing and aligning your 1099 forms can be found here: 

       

       

      Do you need to customize a specific report to see your sales, expenses and other financial data? This article can guide you through the process: Customize reports in QuickBooks Desktop. 

       

      I'd be happy to give some details again if you have questions on other tax forms. If you also have other concerns, please add them to your reply or post. I'm always here to help. 

      C
      Carol Garner
      January 6, 2022

      QuickBooks alignment keeps shutting down my files and I can't get them to align. This is really unacceptable!

        M
        Manager45
        January 14, 2022

        I can't align the 1099-nec form. The Payer's name comes out in the correct position, but the lines after that have too many spaces between them to align properly.  I have tried the align function, but it does not resolve the problem.

        J
        JonpriL
        January 14, 2022

        Hi @Manager45, I want to ensure this problem is addressed timely.

         

        For all customers who are having trouble printing 1099s, the supposed fix where to install QuickBooks' latest released versions. Press the F2 key on your keyboard and review the list below for reference.

         

        QuickBooks for Windows:

         

        • QuickBooks 2022/Enterprise 22 - R3_71 (or later)
        • QuickBooks 2021/Enterprise 21 - R8_62 (or later)
        • QuickBooks 2020/Enterprise 20 - RR13_39 (or later)
        • QuickBooks 2019/Enterprise 19 - R16_55 (or later)

         

        QuickBooks for Mac:

         

        • QuickBooks Mac Plus 2022 R4 (or later)
        • QuickBooks Mac 2021 R8 (or later)
        • QuickBooks Mac 2020 - update coming soon
        • QuickBooks Mac 2019 - update coming soon

         

        Since the issue persists, I recommend contacting our Customer Care Support. You can work with one of our specialists to let our engineering team investigate why the latest released still not printing forms as expected. I'll show you how.

         

        1. Go to Help.
        2. Select QuickBooks Desktop Help.
        3. Click Contact Us.
        4. On the Tell us more about your question section, enter a few words describing your initial concern.
        5. Select Search.
        6. Choose a channel where you wish to connect with our dedicated support.

         

        I want to include that reaching out to our Customer Care Support is best during business hours from 6 AM-6 PM PT Monday-Friday.

         

        I'm adding this reference for tips and guides to utilize in preparation for the coming year-end: Complete Certain Tasks in QuickBooks to Prepare for the New Fiscal or Calendar Year.

         

        Don't hesitate to post a reply below if you have other questions or concerns with taxes and forms. I'm always around happy to help. Take care and stay safe!

        Terms & ConditionsAccessibility statement