How do you change W2

Welcome to the Community, Doug.

You can change your employee’s SSN by visiting your employee profile in your QuickBooks Online (QBO) account.

Let me guide you by following the steps below:

1. Go to Payroll, then Employees.
2. Pick which employee.
3. On the Personal info section, click on Edit.
4. Tap View/Edit on the greyed-out Social Security Number tab.
5. A prompt asking for a verification code will appear, follow its onscreen instructions.
6. When finished, select Save.

However, if you have already filed your W-2 form and need to make changes, you'll need to submit an amended form. I recommend checking out this article, which explains who will be responsible for fixing your W-2 forms based on whether or not you have automated taxes and forms settings in your QBO account: Fixed an incorrect W-2 and W-3 forms.

Furthermore, learn how to update employee information in your payroll product by referring to this helpful article: Edit or change employee info payroll.

Feel free to comment if you have more questions about your W-2 form in QBO. I’m just a post away. Have a good one!