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iamweary
February 1, 2023
Question

How do you correct employees' w-2 forms in quickbooks online?

  • February 1, 2023
  • 1 reply
  • 0 views

I transferred from qbd to qbo and purchased the payroll program.  When my employees received their w2 forms, the were incorrect.  I don't know how to correct or where to go to get the correct information.

1 reply

Tori B
Tori B
February 1, 2023

Good morning, @iamweary. 

 

If you don't mind my asking, what information was incorrect on the W2? Do you have auto pay and file turned on (we pay and file for you)? 

 

There is a W2c form you can fill out to make corrections. However, there are some things you can not correct. Such as: 

 

  • Employee prefix (Mr., Mrs., etc.)
  • Employee address
  • Business Name
  • Business address

 

If you have auto pay and file turned on, you'll need to contact our Payroll Support Team and they'll fix it and file a W2c form with the SSA. You’ll also receive a copy of the W2c to provide to your employee, and an updated W3 copy to print for your records. The expert you talk to can let you know approximately when you and your employee should expect to receive the W2c and W3c.

 

If you filed the w2 yourself, then you need to create and file a W-2c and W-3 form with the Social Security Administration manually. To do this, see the General Instructions for Forms W-2c and W-3c section in General Instructions for Forms W-2 and W-3.

 

You can fix the issue in QuickBooks, then use any payroll reports you need to fill out the W-2c form.

 

For additional details on how to handle incorrect W2s, check out Fix an incorrect W2 and W3. 

 

Don't hesitate to let me know if you have any questions or concerns about this process. Take care and have a good one! 

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