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sschmitz-jfranco
February 4, 2023
Question

How do you indicate if someone is a part time employee vs full time, is it where you enter the hours worked each day?

  • February 4, 2023
  • 4 replies
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4 replies

katherinejoyceO
katherinejoyceO
February 5, 2023

Good day, @sschmitz-jfranco.

 

I'm here to help you add a part-time employee to QuickBooks Online.

 

Before we get started, ensure you have their info. Here are the following details you need to have:

  • W-4 info — Personal data of an employee such as name, address, social security number, filing status, number of allowances, and exemptions if any. You can verify any SSN with the Social Security Number Verification Service.
  • I-9 form — A form used to verify employment eligibility in the United States.
  • Pay info — Employee's salary or pay rate, other pay types, as well as pay schedule.
  • Federal and state filing status — One of the factors to determine an employee's withholding taxes.
  • Time off policy — There are 4 available time off policies in the online payroll — vacation pay, sick pay, unpaid time off, and paid time off policies.
  • Email address — If you want your employees to have access to their pay stubs online, send them an invite.

 

Once you have all the information required above, follow the steps to add your part-time employee:

 

  1. Go to the Workers or Payroll menu, then select Employees.
  2. Select Add an employee.
  3. Enter the employee's info.
  4. Add the address in the Profile section. Enter the home address and the Employment area for the work location.
  5. Click Done.

 

I've added these resources to guide you more in setting up an employee:

 

 

Stay in touch if there's anything else you need. I'm always here to help.

 

CHS_HR
April 2, 2024

But where is the designation of full time or part time located of the employment profile?  This important piece of employment information seems to be missing   

IrizA
April 2, 2024

I know a way where you can indicate a certain employee as part-time or full-time, CHS_HR. Let me walk you through the process. 

 

To begin, ensure first that you already created a profile for your employee and you can choose Employee self-setup if you'd like your employee to enter their own information. 

 

In QuickBooks Online (QBO), it's unlikely to see the part-time or full-time status of an employee. However, you can enter their working hours and rate per hour within their profile. 

 

Alternatively, you can add a Note within the employee's profile for you to know if your employee is part-time or full-time. 

 

Here's how: 

 

Step 1: Enter the rate per hour of your employee

 

  1. Go to the Payroll menu located at the left navigation panel and choose Employees. 
  2. Choose an employee.
  3. Scroll down until you see the Pay Types section, and then click Edit. 
  4. Click on the Pay Type dropdown, choose Hourly or whatever you'd prefer. 
  5. Enter the amount in the Rate per hour field. 
  6. Once done, you can now click Save. 

 

Step 2: 

 

  1. Go to the Payroll menu located at the left navigation panel and choose Employees. 
  2. Choose an employee.
  3. Within the employee's profile, click the Notes tab. 
  4. Press Add notes.
  5. You can enter either Full-time or Part-time. 
  6. Press Save. 

 

Additionally, you can access this file for more details regarding on setting up your employee: 

 

 

Furthermore, you can run a payroll for you to enter or approve the total working hours of your employees: Create and run your payroll.

 

I got your back so feel free to enter your question in the comment section. I'll be glad to help you out. 

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