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T
TahoeMama
July 13, 2021
Question

How to change a paycheck from Direct Deposit to a Paper Check

  • July 13, 2021
  • 1 reply
  • 0 views

I'm trying to run a payroll period for an employee that we had to estimate his salary for a particular pay period before the pay period actually ended due to being out of town during the week that payroll would of been processed and deposited. I'm now trying to process that pay period as a paper check instead of as direct deposit, and the date of the check issued is now in the past. My problem is that my QBs Payroll (desktop) will not let me un-click the direct deposit options in the "Enter Payroll Information" box. I can select "Handwrite and Assign check numbers" box and enter the check number. But when I click the "Continue" button I get an error relating to the date and direct deposit. How do I get this to work???

1 reply

L
LeizylM
July 14, 2021

Thanks for checking with us and providing us in-depth details of your paycheck concern, TahoeMama. 

 

I'm here to guide you on how to remove the direct deposit option while creating the paychecks. 

 

Here's how:

 

1. In QuickBooks Desktop, go to the Employee menu at the top. 

2. Select Payroll Center and click Start Unscheduled Payroll. 

3. In the Review and Create Paychecks window, select the Open Paycheck Detail button.

4. Uncheck the Use Direct Deposit option.

5. Once done, select Save & Close. \

 

You can check out this article for more detailed steps on how to change a direct deposit paycheck to a regular paycheck in QuickBooks Desktop Payroll.

 

If you're still unable to clear the Use Direct Deposit option, I suggest updating your QuickBooks and update the tax table to get the full functionality for payroll updates. 

 

Get back to us if you have other questions about the direct deposit paycheck. We're always here to help. Take care!

T
TahoeMama Author
July 14, 2021

Thank you for the quick reply. 

 

I updated my payroll per your recommendation, and then I opened/started an "unscheduled payroll" function, filled in all the required info, but the payroll system will not let me "uncheck" the Direct Deposit options in that box; even if I add a check number and everything. The Payroll system still thinks it's for a DD, and since the date of the check is post-dated (in the past) it states that DD is not available for that date. 

 

Is there maybe a setting under the employee that I'm trying to process payroll for that would allow me to run their payroll as a paper check instead of the direct deposit?

 

Thanks for your help,

FS

M
Mich_S
July 14, 2021

Thank you for keeping us updated, @TahoeMama.

 

Since you already updated your payroll and still getting issues when creating a paycheck, I recommend performing the verify and rebuild troubleshooting. This will help scan potential issues within your company file and resolve them.

 

To verify data:

  1. Select Window then Close All.
  2. Go to the File menu then select Utilities. Select Verify Data.
  3. If you see:
  • "QuickBooks detected no problems with your data," no further action is needed.
  • A specific error message, there may already be an article for it. Try searching for it in our QuickBooks Desktop support site for specific instructions.
  • "Your data has lost integrity," indicates there is data damage in the file.  Continue to the steps below to Rebuild Data to correct the problem.

To rebuild data:

  1. Go to the File menu then select Utilities. Select Rebuild Data.
  2. Press OK once you receive a warning message to back up your company file.
  3. Choose where you want to save your backup, then click OK at the bottom of the QuickBooks Desktop Backup window.
    • If a message asks if you want to replace another backup file, select NO. Enter a new name in the File name field and click Save.
    • If the backup fails, select Cancel at the Rebuild prompt and contact Payroll Support for additional assistance.
  4. The Rebuild Data utility starts as soon as the backup is finished.
  5. Hit OK once you get the "Rebuild has completed" message.

If the issue persists, you can contact our Payroll Support. This way, they look into further details on the issue and on how to have it fixed.

 

I'm also adding these handy articles for your reference:

Just reply to the thread if you have further questions about QuickBooks Desktop and creating paychecks. Have a good one!

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