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Kim23
January 23, 2024
Question

How to E-File W2C/W3C

  • January 23, 2024
  • 1 reply
  • 0 views

I found a mistake on a W2 after I filed electronically through QuickBooks Desktop. How do I E-file a W2C and W3C? I imagined that it would be similar to filing original W2s but when I corrected to form there was not an option to E-file the corrected W2/W3c. I was only able to print it. With the new guideline this year (2024) I understand the if the original was filed electronically then the correction must also be. Thanks for the help.

1 reply

R
ReymondO
January 23, 2024

Thank you for reaching out on the QuickBooks Community page and providing the steps you've taken, @Kim23.

 

The option to electronically file W-2c and W-3c is unavailable in QuickBooks Desktop (QBDT) Payroll. Once you've created the corrected forms, you'll need to print them on perforated paper (not pre-printed) and manually file them with the Social Security Administration.

 

Please be aware that the process for filing corrected forms depends on your payroll service. If you're using QBDT Payroll Assisted, you should contact our customer support to request a correction. They will make the necessary adjustments and file a W-2c form with the SSA. You'll also receive a copy of the W-2c to provide to your employee, and an updated W-3 copy to print for your records.

 

For those using Payroll Enhanced, you'll need to print and manually file the corrected form with the SSA. For Standard and Basic Payroll, you'll have to create and file a W-2c form with the Social Security Administration manually. You can find detailed instructions in the General Instructions for Forms W-2c and W-3c section on this link: https://www.irs.gov/pub/irs-pdf/iw2w3.pdf

 

For additional reference, you can check this article: Fix an incorrect W-2 and W-3.


Additionally, you can generate various payroll reports to access valuable information about your business and employees in QuickBooks.

 

Feel free to ask if you have any more questions about submitting your corrected payroll tax forms. I'm here to assist you.

K
Kim-fbw
January 27, 2024

So can we file w-2c by paper if we electronically filed our w-2’s through our quickbooks desktop?   And if we can’t, then am I correct in thinking we will have to file through SSA website?

I have just one corrected w-2c to submit.  

E
Ethel_A12
January 27, 2024

Hello there, @Kim-fbw.

 

Let me share information about correcting W2 in QuickBooks Desktop.

 

Yes, if you are making corrections with your W2 in QuickBooks Desktop, you can print W2-C and manually file them with the Social Security Administration.

 

Here's how:

 

  1. Open QuickBooks Desktop
  2. Select Employees, then Payroll Center, then choose the File Forms tab.
  3. Hit Annual Form W-2c/W-3c - corrected Wage and Tax Statement, then Create Form.
  4. Choose the employee’s last name and click OK.
  5. Select the employee(s) who need a W-2c. Click Review/Edit.
  6. Answer the question: Have you made the W-2 corrections in QuickBooks Desktop?
    If Yes - The current QuickBooks Desktop info shows in the Correct information column on the W-2c. Enter the Previously Reported amount for the items that should be corrected.
    If No - The current QuickBooks Desktop info shows in the Previously Reported column on the W-2c. Review each W-2c worksheet and enter the correct amounts in the Correct Information column.
  7. Review each page and select Next as needed.
  8. Check the box Check if this is a W-2c (corrected W-2).
  9. Fill in only the lines that need to be fixed in both the Previously Reported and Correct Information columns. Do this on Federal, State and local info as needed.
  10. Remove the amounts from the remaining lines. Right-click on the amounts and select Override, then delete the amounts. Do this on Federal, State and local info as needed.

 

Here is an article you can read about correcting W-2 and W-3: Fix an incorrect W-2 and W-3.


Also, you can visit our Tax forms page for more insight s about adding and managing your tax forms.


Let me know if you have questions about correcting W2 in QuickBooks Desktop. I'm always here to help. Have a great day.

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