The tip money belongs to the employees and so is a liability to you until you add it to their next payroll.
In this case,
- Set up one or more other charge items that use a liability account set up just to track the tips. You may want to set up a different tips item for each tipped employee. This will help you create item-based reports later to determine the tips to pay.
- Then use the item(s) on sales for the tip amount.
- Then create an item-based report for the appropriate period (to capture previously un-reimbursed tips.) If you created an item per employee, that detail will show on the report.
- Create a Tips addition payroll item for these credit card based tips. Use the same liability account on the payroll item that you used on the sames item.
- Then use a Tips addition item to add the appropriate tips to the employee paychecks.
- After recording the paychecks, the liability account's balance will be reduced by the amount of tips on the payroll. Use the payroll summary report or a custom report to verify that the CC tips paid are the same as the CC tips collected from the sales report.
