Skip to main content
R
rbd2
March 15, 2023
Question

How to print sick/vacation used on pay stubs in QBO?

  • March 15, 2023
  • 1 reply
  • 0 views

How do I print sick and vacation time used YTD on pay stubs in Quickbooks Online? Only shows accruals earned nothing used

1 reply

D
DebSheenD
March 15, 2023

Great to see you here, @rbd2.

 

I'll make sure you'll be able to print sick and vacation on your paystubs in QuickBooks Online (QBO).

 

To start off, make sure that you've created vacation and sick pay payroll items, then add them to your employee's paycheck. These will automatically track the vacation and sick hours of the employee.

 

Here's how:

 

  1.  Go to the Lists menu at the top, then click Payroll Item List.
  2.  From the Payroll Item drop-down on the bottom left, choose New.
  3. Select Custom Setup, then Next.
  4. Choose Wage, then Next, and select Annual Salary or Hourly Wages (depending on whether you have salaried or hourly employees).
  5. Click Next and select Sick or Vacation Pay, then Next again.
  6. Enter a name for the item, then Next.
    Note: If you use the time off you can rename this item to TO.
  7. Choose the expense account you want for the item, then Finish.

 

For your reference, here's an article that'll further guidance on how to set up and pay sick and vacation time: Set up and track time off in payroll.

 

Once done, you can go ahead and print your employee's pay stubs. Here's how:

 

  1. Go to the List menu at the top, then click Print Forms.
  2. Choose Pay Stubs.
  3. Put a checkmark on your employee's name
  4. You can tap the Preview button to double-check.
  5. Once done, choose Print.

 

In case you need to track your employee's used, available, accrued, and maximum Vacation and Sick time, you can refer to this link in customizing the Employees & Payroll reports.

Please let me know how it goes by leaving a comment below. I'd be glad to answer if you have follow-up questions. Wishing you and your business continued success!

M
Mcsbend
August 19, 2023

I also need to be able to print YTD sick / vacation PTO time in QBO on paystubs.   

 

From the instructions given - When I click on the "list" menu at the top, "Print Forms" is not an option.   "Payroll Item List" is also not an option.   

 

If I go to Employees - then Payroll Items - I can see a list of types of hourly / salary wages that we use.   If I go into an Employee's profile - then Pay Types - then Time Off Policies.  I can see there the Time off policies that have been created.  I can edit their rules there. 

 

However - I do not see anywhere to add the option to include YTD PTO used on an employee's paystub.  How can the employee see that information on a regular basis? 

 

 

 

 

S
SirielJeaB
August 20, 2023

Hello there, Mcsbend! We are delighted to hear from you again and appreciate you sharing further details on how you track sick/vacation in QuickBooks Online (QBO).

 

We want to ensure that all QuickBooks users can utilize the program without any challenges. The ability to include YTD PTO used on an employee's pay stub is unavailable. You can send a feature request to our product developers because they may consider adding this feature in future software updates. Here's how:

 

  1. Select the Gear icon, then choose Feedback.
  2. Type your comments or suggestions.
  3. Click Next to submit.

 

You'll want to run a Vacation and Sick Leave report, then click the Export dropdown button to choose the Print option. This way, you can monitor the balances and use the time off of your employees. Please refer to the following articles for managing reports in your QBO account:

 

 

Please know that the Community is always available to provide you with information and assistance regarding QuickBooks challenges. We welcome you to return at any time by clicking the Reply button or posting in our forum. Wishing you a prosperous year ahead, Mcsbend!

Terms & ConditionsAccessibility statement