How to update previous payroll taxes

Thank you for reaching the Community, RochelleH. 

I'm here to share some details and walk you through the process of adjusting your employees' quarterly wage and tax information in QuickBooks Desktop.

To correct an employee's wage and tax amount, a manual adjustment must be made for the quarter or year to date. Before we begin, run a payroll detail review report to calculate the amount required for the positive adjustment.

Once you're ready, we can proceed with the adjustment for each employee.

Here's how:

1. Go to Employees menu, hover over Payroll Taxes and Liabilities, and then choose Adjust Payroll Liabilities. The Liability Adjustment window will open.
2. Select the correct Effective Date. (It should be the last day of the affected quarter or today's date if doing an adjustment that affects current quarter only.)
3. Click Employee Adjustment.
4. Select the affected employee from the drop down list.
5. In the Taxes and Liabilities section, click on the Item Name column and choose the payroll or tax item you want to adjust from the drop down list.
6. Put the amount of the adjustment in the corresponding column. You can also note the reason for the adjustment in the Memo column.
7. Click the Accounts Affected button, then select Do not affect accounts or Affect liability and expense accounts.
8. To enter an adjustment for the other employees, click on Next Adjustment button.
9. Once done, hit OK to save your changes.

Refresh or run the payroll detail review report again to double-check the accuracy of the adjustments you made.

You can utilize the additional resources I've provided as references:

• QuickBooks Desktop calculates wages and/or payroll taxes incorrectly
• Adjust payroll liabilities in QuickBooks Desktop Payroll

If you have follow-up questions or need further assistance, let me know by leaving a comment in this thread. I'll be here to check. Have a wonderful week!