I accidentally entered an employee's SS# incorrectly. 2019 W2 is incorrect. How can I make this correction for the 2019 W2?

Hi @linkaxel , filling W-2c form is unavailable in QBO, so you could request the official form from IRS. If the changes are already on your account,

I suggest pulling up the Form W-2 to guide you with entering information for W-2c.

Here's how:

1. Click Taxes on the left panel.
2. Go to the Payroll Taxsection.
3. Choose Annual forms.
4. Select W-2, Copies B, C & 2.

For more detail : Correct or amend w2 forms 

You'll have to enter the correct SS# in the employee's profile. Then, reprint the 2019 W2 form containing the right details, @linkaxel. I'm here to guide you how.

In QuickBooks Online (QBO), it's necessary to update first your employee's SS# so the system will display the appropriate information into the new W2 form. Here's how:

1. Go to the Payroll menu.
2. Select Employees. 
3. Choose the employee's name. 
4. Click the Pencil icon beside Pay.
5. Go to the What are [employee] withholdings? section, then select the Pencil icon.
6. In the Social Security number field, delete the displayed digits.
7. Retype the correct SS#.
8. Click Done.

Once done, print the W2 form and give it to your employee. With this, he/she can use the corrected one in filing for unemployment to the agency.

1. Go to the Taxes menu.
2. Select Payroll Tax.
3. In the Forms section, click the Annual Forms link.
4. Select a specific employee name from the drop-down menu provided.
5. Click the W-2, Copies B, C & 2 link. It takes you to the Printable Employee Copies: Form W-2 page.
6. Choose the appropriate period from the drop-down menu.
7. Select View to launch Adobe Reader in a new window.
8. Click the Print icon on the Reader toolbar, then select Print.

After that, manually file an amended form to correct the employee's tax information to the SSA. You can use the W-2c form, then make sure to indicate the employee's correct SS#. You can refer to this article for the complete instructions in preparing the W-2c form: General Instructions for Forms W-2 and W-3.

To check the accuracy of your employee's SS#, you can pull up a payroll report. For this, I'd recommend opening the Employee Details report. It contains employee data such as employment info, pay info, and payroll details to name a few. Just go to the Payroll section in the Reports menu to select it.

I'm also adding these articles to answer the most commonly asked questions about correcting and amending W2 forms: 

• Correct or amend W-2 forms

• W-2 General form and filing information

Please let me know if you have other concerns. I"m just around to help. Take care always.

The 2020 W2 has two SS#'s one correct and one incorrect how can I rectify this and file a new

W2 for 2020