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May 27, 2024
Question

I am trying find out how do I pay my workers

  • May 27, 2024
  • 1 reply
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1 reply

Nicole_N
May 27, 2024

It's good to have you posting here in the Community, @gutierrezray799. Let me explain how you can pay your employees using QuickBooks Online (QBO).

 

Before you can pay your employees, you'll need to set up payroll first by going to the "Payroll" tab on the left navigation menu. Then, follow the prompts to set up payroll, including entering your business and employee information. 

 

To add your employees, follow these steps:

 

  1. Go to Payroll, then Employees.
  2. Choose Add an employee.
  3. Add your employee’s name and email address. If you want them to enter their own personal, tax, and banking info, select Yes, allow employee to enter their tax and banking info in Workforce. QuickBooks will automatically email them an invite to QuickBooks Workforce. Your employee can enter their address, Social Security number, W-4, and banking info.
  4. Click Add employee.
  5. Hit Start or Edit to any section to add the remaining employee info.
  6. When finished adding info to a tab, select Save.


Once employees are set up, go to the Payroll tab to run payroll. The process of running payroll depends on which payroll service you have. You can set up pay schedules to make your regular payroll more efficient. Here's how:

 

  1. From the Payroll tab, select Employees.
  2. Click Run Payroll.
  3. If applicable, select your desired payroll schedule, then Continue.
  4. Enter the hours worked for hourly employees or review the salary amounts for salaried employees.
  5. Confirm the payroll details and click "Submit payroll" to process.

 

For more information about the process, visit this article: Create and run your payroll.

 

If you want to pay employees via direct deposit, ensure you have their bank account information. You can enable direct deposit by going to the Payroll settings and following the setup process. Refer to this article for more details: Set up direct deposit for employees


On the other hand, if you prefer to issue paper checks, you can print them from QuickBooks. Utilize this article for the process: Print or reprint paychecks and pay stubs.

 

Moreover, QuickBooks Online Payroll automatically calculates and withholds payroll taxes. Check out the details in this article to ensure your tax setup is correct: Set up your sales tax in QuickBooks Online


Let me know in the comments below if you have more questions about paying your employees in QuickBooks Online, @gutierrezray799. I'll be around to provide additional help.