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November 17, 2023
Question

I have an employee requesting copies of his pay stubs because he did not keep the originals. How can I provide this?

  • November 17, 2023
  • 1 reply
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1 reply

Angelyn_T
November 17, 2023

Good day to you, Lcoulter64. I can share some details on how to generate your employee's pay stubs.

 

You have two options to issue the pay stubs to your employee. First, you can print them manually through your QuickBooks Online (QBO) Payroll account. Here's how:

 

  1. Go to Payroll, then Employees.
  2. Click on the Paycheck list link.   
  3. Filter the date range and the employee's name.
  4. Select the paycheck you want to print. 
  5. Click Print from the Action column.      
  6. A preview of the paycheck or pay stub opens. Select the printer icon to proceed.    

 

You might want to review the resources from this article for more tips on printing paychecks or pay stubs in our system: Print or reprint paychecks and pay stubs.

 

The second option is to invite your employee to QuickBooks Workforce. From there, he can see and print his own pay stubs and W-2s online. I'm adding this article as your reference: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s, and more if you use QuickBooks Online Payroll.

 

 If you need assistance with paying and filing your forms and taxes in the future, utilize the resources from this material as your guide: Pay and file payroll taxes and forms electronically in QuickBooks Online Payroll.

 

Let me know in the comment section if you have follow-up questions while generating your employee's pay stubs. I'm more than happy to help you again. Keep safe!