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michelepalmer43
March 21, 2020
Question

I live in NY State but not the metro area and I can't complete the payroll setup without entering a NYC/Yonkers tax id, which I do not have. Can anyone help?

  • March 21, 2020
  • 2 replies
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2 replies

JoesemM
JoesemM
March 21, 2020

Hello there, @michelepalmer43.

 

You'll want to contact your tax agency to know the TAX id that you use upon submitting payroll forms as needed by QuickBooks to prepare tax forms.

 

I've got you this article to learn more about how you can contact your agency: Internal Revenue Service Payroll Tax Compliance.

 

To know more about the state payroll tax regulations, please feel free to read this article: New York Payroll Tax Compliance.

 

Also, visit our payroll taxes page to learn some tips on managing your payroll taxes in QuickBooks Desktop.

 

 Let me know if you have any other issues or concerns by leaving a comment. I'm here to lend a hand. Take good care.

M
michelepalmer43Author
March 23, 2020

I know the taxes I should be paying. I and my employees live in Upstate NY, hours away from the Metro area. I nor my employees are required to pay City or Yonkers taxes yet QB won't let me delete these obligations. I made them inactive in tax items and de-clicked them for my employee and QB STILL wanted a tax id number. So, I gave it a fake number just to complete the payroll setup. At least when I ran the paycheck, these taxes did not show up on it. But it is frustrating that QB will not let me make the necessary corrections because it thinks it knows better than me.

IamjuViel
IamjuViel
March 23, 2020

Hello, @michelepalmer43.

 

When setting up payroll, you may have set QuickBooks to file your tax returns through E-file. By doing so, you'll be asked to enter your State Tax Id. Let me share some additional information to ensure your state taxes is calculated accurately.

 

First, let's ensure that your QuickBooks software and payroll tax table is updated to the latest release version. Once completed, let's close QuickBooks to ensure that all components are updated.

 

Now, let's open QuickBooks and review how your State tax and employee payroll information is setup.

 

Here's how to review your State Tax information:

  1. Go to the Lists menu.
  2. Choose Payroll item.
  3. Double-click on the City tax item.
  4. Review the tax details and remove the incorrect tax ID number.
  5. Follow the onscreen instruction to complete the process.

Lastly, here's how you can check the employee's state information:

  1. Go to the Employees menu.
  2. Choose Employee Center.
  3. Double-click the employee’s name, one at a time.
  4. Select Payroll Info on the left.
  5. Please make sure the Pay Frequency is correct.
  6. Click the Taxes button.
  7. In the State Taxes tab, review the Filing Status and Allowances fields. Make the necessary corrections.
  8. Go to Other tab and review the local or city tax item assigned to your employees: 
  9. Hit OK.

If the unexpected behavior only affects the most recent payroll checks, QuickBooks Desktop has an auto-calculation feature that carries over the underpaid taxes for the next payroll run.

 

Keep me posted if you have other questions. 

F
FishFriends
February 5, 2023

Maybe select 0.0% for the NY Metropolitan tax via the payroll setting (on the gear on upper right corner of screen)

 

Good luck

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