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mjuby
Jan 25, 2021 3:48 PM UTC
Question

I'm using QuickBooks Online payroll. How do I indicate that I am a Household Employer?

Since the IRS has specific rules for household employees I assume that this information needs to be recorded somewhere in QBO.

16 replies

JenoP
JenoP
Jan 25, 2021 4:52 PM UTC

There's a specific part of the worker's setup where you need to select if the employee is a head of household, mjuby.

 

I'd be glad to share these steps with you:

 

  1. Go to the Payroll menu and proceed to the Employees tab. 
  2. Click Add an employee.
  3. Enter all required information and click Enter W-4 form in the What are this employee's withholdings? section. 
  4. Select 2020 or later.
  5. Proceed to the Federal filing status and select Head of Household.
  6. Scroll-down to the state taxes section and select Head of Household in the drop-down list for Filing status.
  7. Click Done. 

 

Let me also share these articles with you for more details about managing employees in QBO:

 

 

You can always reply or visit us again anytime you need help while doing tasks in QBO. 

 

mjubyAuthor
Jan 25, 2021 5:31 PM UTC

Sorry, I don't think my question was clear enough. I'm not referring to an employer. I have an employer who is a household employer (someone who pays wages to someone who works in their home for personal reasons). Household employers don't file a Form 941; instead, they complete a Schedule H when they file their individual income tax return. However, they do file W-2's.

Because of these differences I can't expect QBO to handle the employment forms correctly if they don't know the employer is a household employer.

Candice C
Candice C
Jan 25, 2021 7:00 PM UTC

Good afternoon, @mjuby. 

 

Thanks for reaching back out to the Community and adding some clarification on this issue. I'd be glad to provide you with some additional insight into a household employer. 

 

I can see how beneficial this would be for your business. However, the annual 1040 form Schedule H isn't available in your QuickBooks Online Payroll account. Although this form isn't available, you can still file or print your W-2's from your account. 

 

In addition, here's an article that can give you some more details about the 1040 form: File quarterly tax forms. 

 

Let me know if you have any other questions or concerns. I want to make sure all of your concerns are addressed. I'm only a few clicks away if you need me. Wishing you and your business continued success. 

Anonymous
Sep 13, 2022 4:12 PM UTC

You don't, you should not use Intuit's online payroll for household employees. It's not supported.  There are other payroll services out there specifically for household employees that will export the accounting data to your quickbooks.

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