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A
Anonymous
March 7, 2023
Question

I need to put in the company's contribution for health insurance as a negative

  • March 7, 2023
  • 1 reply
  • 0 views

We pay half of the employees health insurance. One employee cancelled most of hers and I'm unsure why it's taken the insurance company this long to fix it. But now her part of our insurance statement comes out to -58.00 this month bc they are crediting for the past two months that it's been paid. In order for my liability check to come out right, I need to be able to enter a negative amount for the company contribution on her check, but it won't let me.

1 reply

M
MirriamM
March 7, 2023

Hi there, windy.

 

You can create a liability adjustment to correct the amounts for the company's contribution to the health insurance.

 

To do this, here's how:

 

  1. Go to the Employees menu at the top, then select Payroll Taxes and Liabilities.
  2. Choose Adjust Payroll Liabilities.
  3. In the Date and Effective Date fields, select the last paycheck date of the affected month or quarter.
  4. In the Adjustment is for: section, select Employee Adjustment to correct your employee’s YTD info. Then select the employee's name. Do this even if the item being adjusted is a company-paid item.
  5. Under the Item Name column, select the payroll item you want to adjust.
  6. Enter the correct amount of the adjustment to make it zero.
    • If the item is under-withheld, enter a positive amount to increase.
    • If the item is over-withheld, enter a negative amount to decrease.
  7. Enter the amount under the Income Subject to Tax column if you need to make a wage base adjustment.
  8. Under Memo, enter a note about the adjustment for reference.
  9. Select Accounts Affected, then OK.
    • Select Do not affect accounts to leave balances unchanged for the liability and expense accounts. The adjustment will only change the year-to-date amounts on your payroll reports.
    • Select Affect liability and expense account if you want the transaction to reflect in the liability and expense accounts.
  10. Select OK to close the Affect Accounts window. Then, choose Next Adjustment if there are additional employees to enter an adjustment for. Another way, click OK to save the changes.
     

For detailed steps, you can check out this article: Adjust payroll liabilities in QuickBooks Desktop Payroll.

 

For future reference, you may want to check out this article as a guide in running payroll and employee reports: Customize payroll and employee reports.

 

If you have any other payroll concerns or questions about QuickBooks Desktop, feel free to comment below. I'm always ready to help. Have a great day.

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