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tina-hill
January 15, 2019
Question

I need to void out two payroll checks that were generated twice in error. They are showing on my payroll summary

  • January 15, 2019
  • 4 replies
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Original commenter did not share additional details

4 replies

Anonymous
January 15, 2019

OK?  How can we help?

MJoy_D
MJoy_D
January 15, 2019

Glad to see you here, tina.hill.

I can help you with voiding your payroll checks that were generated in error.

The original check created will still show up in paycheck list and payroll reports when voided. 

The system creates an adjustment check to zero out the amount. Also, voiding a check will not stop an unprocessed direct deposit. To stop this, the paycheck must be deleted.

Here's how to void a paycheck:

  1. Go to your Workers tab.
  2. Select Employees list and choose the employee's name.
  3. Choose Paycheck List and choose the paycheck that you want to delete. 
  4. Confirm if the check has been cashed.
  • If no, select No, and then Continue. Manual paycheck will be deleted and direct deposit checks will be voided.
  • If yes, select Yes, then Continue. Both manual and direct deposit checks will be voided.

     5. Confirm the action by marking the checkbox, then select Void Paycheck.

To delete the paycheck:

  1. Go to the Workers tab.
  2. Select Employees list.
  3. Under Run Payroll, select Paycheck List.
  4. Select the paycheck you want to delete.
  5. Click Delete.
  6. Confirm the deletion, and then click Delete Paycheck.

Here's more information on the following articles:

That's it. If you need further assistance or need more clarification about voiding the paychecks, let me know. I'm always here to help you out. Have a wonderful day. 

    Thebreadchic
    September 20, 2022

    Once the paycheck is deleted, will I receive a refund for the tax I paid in for it?

    Kurt_M
    September 20, 2022

    Thanks for joining the thread, @Thebreadchic. I'll share some details about getting a refund for the tax that you've paid once you deleted a paycheck in QuickBooks Online (QBO).

     

    Yes, you'll get a refund. You have two options if you delete a paycheck in your QuickBooks. You can either request to apply the refund to future tax payments or request a refund for the tax that you've paid. I'll input the steps below so you can proceed to complete the process. To begin, here's how:

     

    1. Select Taxes, then Payroll Tax.
    2. Select Payments.
    3. Select Resolve overpayment. If you don’t see this option, contact us for help to resolve.
    4. Select one of the following if available:
    • Apply to a future tax payment (recommended)
    • Request a refund

           5. Select Mark as Resolved.

           6. Select Contact tax agency for next steps to get contact info for the IRS or state agency. Otherwise, select the X to close the window.
           7.Contact the IRS or your state agency to request refunds or apply taxes to future periods.

     

    I recommend visiting this article to learn more about the process: Refund for taxes I paid in QuickBooks Online.

     

    In addition, here's an article about other ways to pay your employees in QBO: Ways to pay your employees.

     

    You can also check this page about how to add pay history in QBO: Add pay history to QuickBooks Online Payroll.

     

    It's great to have you in the Community today, @Thebreadchic. In case you need further assistance with this or have any additional QuickBooks-related concerns. Know that you can always get back to me anytime. I'll make sure to help you out again. Take care, and have a nice day.

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