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arkvalleyinfo
October 16, 2018
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I use QB for a owner/operator LLC trucking company. I am the only employee. I pay myself weekly. Should I set myself up as an employee?

  • October 16, 2018
  • 7 replies
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Original commenter did not share additional details
    Best answer by john-pero
    As sole owner of an LLC (or even a member of a multi-member LLC) you are prohibited from treating yourself as an employee UNLESS you elect to be treated as a corporation for tax purposes. What you "pay" yourself weekly is owner draw against end of year profit or loss.

    7 replies

    A
    arkvalleyinfoAuthor
    October 16, 2018
    update please. my husband just started the same business. advice needed
    john-pero
    john-pero
    October 16, 2018
    There is no change in answers. A member of an LLC , unless the LLC elects to be taxed as a corporation is NEVER on payroll for the LLC (or sole proprietorship, either) It is ALL your money. What you take out is equity draw, what you put in is equity contribution.

    The profit OR loss passes through to PERSONAL income as the LLC does not pay income tax.
      P
      Purposely Driven
      November 2, 2021

      So if it is classified a partnership with only two members of the LLC, both draw from the equity? What about taking owner percentage and then driver percentages separately? Does that make sense?

      R
      rvrfrf
      November 2, 2021

      Welcome to the Community, Purposely Driven.

       

      To properly identify if you should have two members of an LLC draw from their equity account and separate percentages, I'd recommend working with an accounting professional. If you're in need of one, there's an awesome tool on our website called Find an Accountant. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.
       

      Here's how it works:

      1. Go to our Find an Accountant page.
      2. In the Find an expert in section, choose what you're looking for, then use your search field to enter a City or ZIP code.
      3. Select Search.
      4. Browse through the results and find one that works best for your business. You can click on each ProAdvisor's profile to learn more information about them.

       

      Once you've found an accountant, they can be contacted through their Send a message form:

      1. Use the available text box to introduce yourself. Be sure to include details about which services you're looking for.
      2. Enter your appropriate info in the Your name, Your email, and Your phone number (optional) fields.
      3. Hit Send message.

       

      I've included a detailed resource about working with equity accounts which may come in handy moving forward: Set up & pay an owner's draw
       

      If there's any additional questions, I'm just a post away. Have a lovely day!

        john-pero
        john-peroAnswer
        October 16, 2018
        As sole owner of an LLC (or even a member of a multi-member LLC) you are prohibited from treating yourself as an employee UNLESS you elect to be treated as a corporation for tax purposes. What you "pay" yourself weekly is owner draw against end of year profit or loss.
          L
          LGSOLO
          March 7, 2019

          As far as Owner Equity/Owner Contribution/Owner Draw is concerned.  How do I differenciate from "Gross Trucking Income" and "Owner Equity/Contribution"?  Isnt that one in the same if I am a Sole proprieter?

          R
          reyesbros
          May 21, 2020

          I would like to know the answer to this as well. I keep the books for my father-in-law's trucking company. He is sole proprietor of the business, but he also operates a truck. How do I classify his income from the truck? He chooses not do an owners draw since he operates a truck. All of our other drivers are classified as contractors and are paid as such.

          qbteachmt
          qbteachmt
          October 16, 2018

          "my husband just started the same business"

          If this LLC is a Single-member Disregarded entity as a Sole Proprietorship, the Spouse can be paid through payroll; but you really need to work with your own CPA, as that might not be the Best option out of others, such as Joint Venture or Multi-Member LLC.

          Get good, personal, professional guidance on this. This is Not a QB question. You are asking about Legal entity options.


            qbteachmt
            qbteachmt
            October 16, 2018

            Do you pay yourself weekly through payroll as an employee, or take a draw? For a draw from Equity, that would be a vendor name, not an employee name. Employee = payroll.

            M
            Mwikali
            January 9, 2019

            Im a Dispatcher with several leased drivers who i pay a certain 15% of jobs done as their pay. I have set them up as Vendors. The problem is, I have to send them a statement every week less the 15 % that I charge them for every job done.Im not able to do this on quickbooks.Any idea how?

             

            Then, how do i incorporate Factoring into Quickbooks?The same invoices  that I pay the leased drivers are the same invoices i forward to a factor.

            A
            Alessandra_B
            January 9, 2019

            Thank you for joining the thread, @Mwikali. 

             

            Let me help you create your invoices and statements.

             

            The first thing you need to do is create a bill for the 15% intended for the vendor, and mark it as a billable expense. To do so, you have to turn the feature on. Also, note that this feature is available for QuickBooks Online Plus. If you're not using this version yet, please upgrade your subscription first.


            Here's how:

            1. On the Gear icon, click on Accounts and Settings.
            2. Choose Expenses.
            3. Click on Bills and Expenses, and tick the box for Mark expenses and items billable.
            4. Click on Save.

            Here's a screenshot of how you can mark it as billable.

             

             

            Once done, create an invoice for the remaining 85% which will be given to your customer. You'll then be given an option to add the billable expense to the invoice. This way, your customer will pay you a total of 100% for every job done. Then, you may create a statement for your vendor.

             

            The other option you may consider is editing the billable amount from 15% to 100% once added to an invoice.

             

            However, I recommend seeking help from your accountant. This way, they can give you further advice.

             

            If you have other concerns, please leave a comment below.

            V
            Valleywide 12
            May 9, 2022

            How do I add myself as an employee to payroll? I am the owner of the company 

            JasroV
            JasroV
            May 9, 2022

            I'd be delighted to walk you through the steps in adding yourself to your payroll, @Valleywide11.
             

            Before we begin, I recommend working with your accountant for the best advice on whether to pay yourself via payroll or an owner's draw. This way, we can ensure the accuracy of your account after setting it up.

             

            I'm adding this article for additional reference: Salary vs. owner's draw: How to pay yourself as a business owner.

             

            Nonetheless, you can follow these steps in adding yourself to your payroll:

             

            1. Go to the Payroll or Employees menu in your QuickBooks Online (QBO) account.
            2. Select the Employees tab, then click Add an employee.
            3. Enter the needed details in each section, then select Done.

             

            You can also check this article for the complete details: Add your new employee to QuickBooks Payroll.

             

            Once you're all set, you might want to utilize this resource that can guide you in filing your payroll taxes: Pay and file payroll taxes and forms in Online Payroll.

             

            I'm always here to back you up if you have any other concerns or questions about payroll and QBO. Stay safe and have a good one!

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