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trcf1230
January 14, 2024
Question

I went from quickbooks online back to QuickBooks for desktop. My problem is that I can not export my online payroll to .iif file anymore. I have no way to change it back.

  • January 14, 2024
  • 1 reply
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I have looked at tutorials everywhere and they all say that I have this option in payroll online under settings payroll setting, and then export settings. I don't have anything under the payroll setting that changes how I can export. Currently my options are PDF and excel and neither are used in QuickBooks desktop.

1 reply

S
SirielJeaB
January 14, 2024

Thank you for choosing QuickBooks Desktop (QBDT) for managing your payroll transactions. 

 

I acknowledge the relevance of accurately tracking your transactions within the program. Please know that the option to export and import payroll transactions is unavailable in QBDT. You need to enter your payroll transactions manually into the new company file. Alternatively, you can explore the QuickBooks App Market to find a third-party application you can integrate with QuickBooks to help you export your payroll data.

 

To learn more about the different types of transactions you can transfer to and from QuickBooks Desktop, I recommend reading this article: Import and export data in QuickBooks Desktop.

 

Additionally, you can also back up your accounting data moving forward: Back up your QuickBooks Desktop company file.

 

Leave a comment below if you have other payroll-related concerns. I'll be right here to provide assistance. Take care.

 

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trcf1230Author
January 14, 2024

The option to import payroll .iif files is part of desktop. We went from desktop to online and back to desktop. When our company went quickbooks online it switched how it exported my payroll. Now that we are back to quickbooks desktop I would like to switch my export option in payroll online back to the option to export as .iif but I can’t see how to do that. 

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FateCandylaneT
January 15, 2024

Thanks for getting back into this thread, trcf1230. Being able to export payroll data using IIF files from online to desktop accounts is crucial for your business to help you keep going in managing your financials. I've got additional insights to provide regarding this matter.

 

If you're using QuickBooks Online Payroll Core, Premium, or Elite without accounting (standalone payroll), you may have another QuickBooks company file. You can use this file for your accounting without payroll being turned on. To keep your company file updated, export payroll transactions to QuickBooks Online directly or QuickBooks Desktop using Intuit Interchange Format (IIF).

 

In addition to that, this option can only be available for customers who have finished payroll setup. Also, the export connection on the standalone payroll will expire if you have payroll attached to your QBO account. Thus, I'm sharing this handy resource for more detailed information: Export your payroll into QuickBooks.

 

Once everything's ready, you can start importing your online payroll data to your desktop file. Then, run specific payroll reports to get a closer review of your business finances.

 

I'll be looking forward to your reply if there's anything else you need further assistance with when exporting online payroll data to your account. Just leave them in the comments below and I'll be around to provide further help. Stay safe and have a great day ahead!

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