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J
jill-bowman
March 18, 2025
Question

If a payroll deduction is paid back to the company, how do you map that?

  • March 18, 2025
  • 1 reply
  • 0 views
We have several employees who live on site and have their rent taken out of their paycheck, post tax, each pay period. In QBD it would deduct from their paycheck and show a credit to our "staff rent" revenue account. When we switched to QBO, it is not mapping correctly. I couldn't find it on the P&L but finally found them sitting in the liability account. How do I get it to map correctly so that income is showing on our P&L.

    1 reply

    C
    Carneil_C
    March 19, 2025

    We can update your payroll settings to map your deductions correctly, Jill. I'm here to outline the detailed process.

    In QuickBooks Online, you can adjust your accounting preferences to allocate the amounts to the correct accounts. This also ensures that income is accurately reflected on your Profit & Loss statement. Here's how:

     

    1. Go to the Gear icon.
    2. Select Payroll Settings under Your Company.

       
    3. In the Preferences section, click Accounting Preferences.
    4. Select Edit ✎ to update a specific section.

       
    5. Enter the account name, or scroll to choose which account the transactions should go to.
    6. Click Save, then Done.
       

    Moreover, I'll be sharing these handy resources that will guide you in managing deductions and payroll reports for your employees:

     

     

    Explore QuickBooks Payroll if you're interested in streamlining your payroll processing. Time-tracking features and faster direct deposits can be a game-changer for your business.

     

    If you have any additional inquiries or need further assistance managing your payroll accounting preferences, our team is always available to help. 

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