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admin1128
May 28, 2024
Question

Importing Payroll to Quickbooks Online Advance as a journal entry?

  • May 28, 2024
  • 1 reply
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Hi, we've recently been made to update to QBO and were suggested to use QBO Advanced given our business needs. We are a non-profit and with all the recent changes and additional fees to things we have opted to use another system (payroll mate) to process our paychecks since it is not logical for us to pay an additional fee per employee every month in addition to essentially renting the payroll core from QB.

I have been trying to make a dummy check to make sure everything is listed where it needs to be but I'm unable to bring this information into QBO despite it being possible to be done in earlier versions. Any help would be much appreciated because payroll is coming up.

1 reply

S
SarahannC
May 28, 2024

I hear your thoughts, admin1128. Let me go ahead and help you record those details in QuickBooks.

 

QuickBooks allows you to create manual tracking accounts to record your payroll liabilities and expenses. This is where you can record the paychecks processed outside our program. Here's how:

 

  1. Go to the Transactions menu.
  2. Select the Chart of Accounts tab.
  3. Click New and enter the account name, type of account, and detail type.
  4. Enter all required details. Then, hit Save.

 

Next, create a journal entry. Before you start, you have to get your employee's payroll report from your payroll service for reference. Then, here's how to record a journal entry.

 

  1. Go to the +New button.
  2. Select Journal Entry.
  3. Under the Journal date, enter the paycheck date.
  4. Use the appropriate payroll expense or payroll liabilities account accordingly.
  5. Enter all required details. Then, Save and close.

 

For more details, visit this article: Create journal entries for paychecks created outside QuickBooks. You can also consult your accountant if you need assistance with journal entry.

 

If you use our payroll service in the future, you can manually record your pay history in QuickBooks using this article: Enter your employee’s year-to-date paycheck info, and company totals. 

 

Be sure to post again if you have questions about handling payroll data in QuickBooks. I'll be here to help in any way that I can.

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