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info25
December 5, 2018
Question

Is qbo dcaa compliant, and if not, is there something that will make it so?

  • December 5, 2018
  • 5 replies
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Original commenter did not share additional details

    5 replies

    A
    Anonymous
    December 6, 2018

    Greetings, Info25,

     

    I can see this is your first time here, so I'd like to welcome you to the Community.

     

    Great news! QuickBooks Online can now be compliant with the Defense Contract Audit Agency (DCAA). You'll only need to have a third-party application to align your QuickBooks with the DCAA regulations.

     

    You also need to get in touch with the DCAA agency first, to get the instructions on how to get compliant with them. Once you have the information, you can consult one of our representatives to help you get set up. Here's how to contact us: Get help with QuickBooks Online

     

    You can visit this website to get the DCAA compliant applications that work best with Quickbooks: https://apps.intuit.com/

     

    Please feel free to get back to me if you need any help with Quickbooks. I'm here to make sure everything's sorted out for you. Have a great day!

    T
    Teri11_2
    May 25, 2020

    @Anonymous - It appears the first reply here is changed from being sent by Intuit Staff to "Anonymous." The replies below have been brought to my attention by multiple clients who were misled by this post.

     

    The post says:  Great news! QBO is now DCAA-compliant, when nothing has changed to make it true. The fact remains that the user would be required to PURCHASE another system to "add-on" to QBO.  These apps as you call them are just Excel spreadsheet that someone has strung together with macros. Then goes on to say this app will align QBO with DCAA requirements. No, it won't do that at all, ever. 

     

    NO, DO NOT advise Govt contractors to contact DCAA for assistance. That is totally bad wrong advice. DCAA is the last place you want to call to say you don't know how to do the accounting that is required. That is contractor suicide, equivalent to calling cops to follow you home from a bar when you are drunk! The instructions for compliance are contained in the FAR (Federal Acquisition Regulations), Govt laws.

     

    @-1 wrote:

    Greetings, Info25,

     

    I can see this is your first time here, so I'd like to welcome you to the Community.

     

    Great news! QuickBooks Online can now be compliant with the Defense Contract Audit Agency (DCAA). You'll only need to have a third-party application to align your QuickBooks with the DCAA regulations.

     

    You also need to get in touch with the DCAA agency first, to get the instructions on how to get compliant with them. Once you have the information, you can consult one of our representatives to help you get set up. Here's how to contact us: Get help with QuickBooks Online

     

    You can visit this website to get the DCAA compliant applications that work best with Quickbooks: https://apps.intuit.com/

     

    Please feel free to get back to me if you need any help with Quickbooks. I'm here to make sure everything's sorted out for you. Have a great day!

     

    D
    DCAA-Compliance
    December 21, 2018

    The keys to Compliance include the following:

     

    - Time-keeping posted daily with required explanations for edits and record locking, can be pre-printed time-sheets or one of several digital solutions

    - Policies & Procedures oriented toward FAR Compliance Criteria found in DCAA's SF-1408 pre-award audit checklist

    - Consistently applied Labor $ Distribution accommodating uncompensated OT for salary exempt personnel

    - Cogent Indirect Cost Pools and the ability to compute and forecast Indirect Rates applied to Direct Costs under Cost Reimbursable Awards

    - Progress billing + Cumulative $ values reported against award ceilings tied to cost proposals

    - Identification and segregation of Unallowable Costs as defined per FAR 31.205

     

    Reach out if I can be of any service. The QBO people are not versed in the nuances and  requirements of FAR Compliance. The important aspect for QBO is Job Costing which simply means the ability to charge Direct Costs to Customers and Sub-Customers for proper reporting.

     

    solutions at dcaa-assist dot com

    www.dcaa-assist.com

      D
      Dlowe1980
      June 19, 2019

      Hi 

       

      Just to confirm, it is possible to make Quick-books online DCAA compliant? I do not have to switch the QB desktop version correct?

      A
      Alessandra_B
      June 19, 2019

      It's nice to see you here in the Community, @Dlowe1980.

       

      It's not necessary to switch to QuickBooks Desktop to be compliant with the Defense Contract Audit Agency (DCAA). Let me add more details about this and help you from there.

       

      As mentioned by my colleague @196027, you'll only need a third-party application. You don't need to switch to other versions.

       

      When searching for a third-party application, you can use the Apps tab in your QuickBooks account. Or you can search online.

       

      To search for applications in your account, you can follow these steps:

      1. Click on Apps from the left panel.
      2. Click on Browse Category to refine your search.

      Once you have an application, you'll need to contact their support so they can guide you how.

       

      Please let me know if you have any other concerns. I'll be here to help.

      LisaNullar
      LisaNullar
      June 18, 2020

      Stepping in as moderator to remind everyone that while we encourage you to express your point of view and voice your opinions, we also do not allow personal attacks against other members.   I have removed and/or edited several of the posts on this board that are getting close to the line, and am posting this as a warning for everyone.  

       

      This falls under the Community Terms of Service section entitled "Profanity, Harassment and Other Inappropriate Conduct" which states the following: 

       

      You will not submit Postings that are indecent, profane (including masked profanity where symbols, initials, intentional misspellings or other characters are used to suggest profane language), obscene, pornographic, abusive, threatening, misleading, derogatory, illegal or defamatory, or any material that interferes with the ability of others to enjoy or utilize the Site. We do not tolerate harassment, or denigration based on age, gender, race, religion, national origin, sexual orientation or disability.

       

      I am not going to close this thread, but I will continue monitoring it.  Please try to to remember to keep the conversation centered on the product and not the people on the other end of the keyboard.

       

      Lisa N

      Community Moderator

      T
      Teri11_2
      June 19, 2020

      @LisaNullar 

       

      [Content removed by moderator per post above]

       

      Sorry for my delayed response. June 30 is like year-end for most Govt contractors required to do annual submissions to DCAA for audit so I have been swamped with working all-nighters on them. Govt contractors are all of my clients for the last 30 years so I am a bit protective of those people.

       

      Many of them start out on QB and many are misled by what they read on this forum unfortunately.  That is actually where many of my clients come from when they get into trouble not passing audit. Govt contractors must do GAAP accrual-basis accounting even as small as one owner/employee

      [Content removed by moderator per post above]

       

      Govt contractors must pass Accounting System Audit in order to be awarded CPFF contracts along with meeting several other FAR requirements that are critical to the company's success and survival. I am quite passionate about this so I hate to see when they are misled since I think that is wrong so saying QB is DCAA compliant with "augmentation" meaning adding additional systems is a stretch.

       

      When Govt contractors use QB much of their most important accounting must be done outside QB by additional purchased systems or manually in Excel which requires a lot more consulting cost and usually ongoing consulting to maintain those manual processes so the cost is often higher than not. So consultants that go that route make a lot more money but I chose not to overcharge in that way.

       

      [Content removed by moderator per post above]

       

      [Content removed by moderator per post above]

       

      Providing half-truths about a system's capabilities does not benefit QuickBooks either when clients become angry customers or worse when they do not pass audits and then blame QB for something

      that was promised by a third-party with ulterior motives who spams users regularly with same post.  

       

      I see these are listed below as violating policy:

      misleading, derogatory or defamatory

       

      If my response seemed to follow suit, thank you for removing mine as well, I should not have reacted. Hard to not respond at same level when someone who knows nothing about you or your business is  making misleading, derogatory or defamatory remarks [Content removed by moderator per post above] I have no need to be here but to try to help other people, I do not even work with clients using QB.

       

      [Content removed by moderator per post above]

      V
      Vince2
      July 15, 2021

      Hi,  

       

      Did you get your question answered?

      N
      NRTBusinessSolutions
      January 29, 2023

      Yes. 

      NRT Business Solutions has two products developed to integrate with QuickBooks. NRT e-Timesheet and NRT Project Accounting. Both have been developed under the guidance of DCAA's SF 1408. 

      For more information visit www.nrtbusinessolutions.com. 

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