Is there a way to manually add a tax payment in online payroll?

Hi there, ctmiller1-verizo.

Thank you for visiting the QuickBooks Community. I'll share some details to ensure you're able to manually add a tax payment in QuickBooks Online that has been manually paid through the states online.

You can record the tax payment through the Enter Prior Tax History feature in QBO. This will be a non-posting entry and it will not affect the bank register. However, it will clear the taxes from showing due and record the deposits. It's essential to first review the breakdown of the tax payment so that you record it accurately. Please note that when dealing with penalties and interest paid to the tax agencies, you should not record these together with the tax due. It will result in an overpayment. You'll have to record these payments as an expense in your QuickBooks Online.

Here's how to Enter prior tax payments:

1. Click Taxes on the left panel and choose Payroll Tax. Then, select Pay Taxes.
2. Choose the Tax Type Name (for example, Federal Taxes 941/944). This will provide you a split on the taxes that make the total deposit.
3. Print the page or take note of the Tax Payment, Period Dates and split of all the taxes and their amounts.
4. From the left menu, select Taxes & Forms. Then, choose Enter Prior Tax History.
5. Select Add Payment.
6. Enter all the necessary details of the tax payment.
7. Click OK.

For additional information, you can click this article: Recording prior tax payments.

Additionally, there are several payroll reports in QBO to view useful information about your business and employees. For the complete list and its definition, you can check out this article: Run payroll reports. It also includes steps about customizing, printing, and marking them as your favorite.

Please know that you're always welcome to comment below if you have other concerns or follow-up inquiries about managing your payroll taxes in QBO. I'm just around to help. Take care.