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Eileen20
August 1, 2023
Question

Is there a way to see the details of payroll items?

  • August 1, 2023
  • 1 reply
  • 0 views

I just took over bookkeeping and payroll.  The paid time off doesn't seem to be accruing or subtracting correctly and I'm trying to fix it.  I think I figured out how to fix the accrual, but it still does not subtract the vacation days.  I have been using the items called vacation which I assume should be subtracted as paid time off.  Is there any way to check if they are indeed set up as paid time off?  I have gone to the item list and it won't give me any detail.  It seems like the only option I have left is to remove them and create new ones making sure they are paid time off.

1 reply

Angelyn_T
Angelyn_T
August 1, 2023

Thank you for reaching out, Eileen20. I can help fix your time off calculation while running payroll in QuickBooks Desktop (QBDT).

 

An incorrect accrual setup might cause this behavior. Once an item is added under the regular pay, the vacation hours won't be deducted from the total accrued vacation hours.

 

To isolate the issue, you can create a new item, then use it when running your payroll.

 

To start:

 

  1. Click on Payroll Item List from the Lists menu.
  2. Tap on New from the Payroll Item dropdown.
  3. Select Custom Setup, then Next.
  4. Click Wage, then Next.
  5. Choose Annual Salary or Hourly Wages, then Next.
  6. Select Sick or Vacation Pay, then Next.
  7. Enter the name.
  8. Choose the expense account you want for the item, then Finish.

 

When done, you can enter the vacation hours used by your employee. It'll now deduct the total number of vacation hours available. 

 

You may also review the resources from this link to create the item accordingly: Set up and track time off in payroll. The same resource will guide you on how to make changes to your existing time off policy.

 

To avoid confusion, you may delete the unnecessary items from the Payroll Item List. 

 

  1. Go to Lists. 
  2. Select Payroll Item List.
  3. Right-click the item and select Delete Payroll Item.
  4. Hit OK to confirm the action.

 

Additionally, you can discover more troubleshooting guides when sick or vacation time is accruing incorrectly from this article: Fix incorrect sick and vacation accruals in QuickBooks Desktop Payroll.

  

If you have any other payroll concerns, let me know by leaving a comment below. I'm just a few clicks to help you again. Have a good one! 

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