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Deadwood Al
April 19, 2024
Question

Item not appearing in tax total

  • April 19, 2024
  • 1 reply
  • 0 views

In South Dakota, the only state employment tax is the State Unemployment tax and a couple "re-employment" department minor tax items. The problem now is that one of the minor tax items is not appearing in the tax liability totals ... and I'm at a loss to understand why.

 

I've looked in the Payroll Item List and all of the items that are part of the State Tax reporting group look ok to me ... I've attached a PDF with the three items highlighted and they all look ok. The Re-Employment Assistance and the Investment fee show up just fine in the Payroll Liability totals, but the Administrative Fee does not show up.  On the Payroll Summary report, however, all employees show that there IS a calculation total for the Administrative Fee. So if the system is calculating a total for this on each payroll for each employee, why is the total not being included in the Payroll Liability???? I'm confused, (Well, that happens every so often, but .....)

 

I would appreciate any suggestions on where to look to see why this isn't showing up. Thanks in advance.

1 reply

JaeAnnC
JaeAnnC
April 20, 2024

Hello there, @DeadWood AI. 

 

In QuickBooks Desktop (QBDT), payroll liabilities will not appear if there's no scheduled payment frequency. Let me help you set up one by following the steps below.

 

  1. Go to Employees and select Payroll Center.
  2. Click Manage Payment Methods.
  3. Select the Schedule Payments box.
  4. Click the payroll liability, then Edit.
  5. Select a frequency in the Payment (deposit) frequency.
  6. Click Finish.

 

Additionally, you may notice that your payroll liabilities are incorrect in QBDT. Don't worry. Here's an article to guide you in performing a liability adjustment to resolve them: Adjust payroll liabilities in QuickBooks Desktop Payroll.

 

Please don't hesitate to visit the Community whenever you need further assistance with your payroll liabilities. We're always here to help. Stay safe.

D
Deadwood AlAuthor
April 20, 2024

After looking around and trying some various options, I found what you were describing. It was actually under Change Payment Methods, but I understand now. Strange, I could have sworn that the Administrative Fee was included in the past, but I've only been here for one previous quarter so I'm not positive.

 

What I did discover, however, is that the Administrative Fee should have been part of the "grouped" state payment: there is a tax liability for a group that includes the State Unemployment Tax, the Investment Fee, some kind of "Surcharge" that I'm not even sure what that is, and the Administrative Fee should have been part of that group all along because it is paid at the same time. I spent too long looking around trying to find out how I can Edit that group and add the Administrative Fee to the group so it is automatically includes in the future, but here's another example of Intuit using different words or terms to describe something than what I use, so I haven't been able to figure out how to Edit a group to include Administrative Fee. If you know of a way to Edit a Payroll tax payment group, please let me know. Thanks.

J
Jelayca V
April 20, 2024

Hello, @Deadwood Al. Thank you for bringing up the matter at hand. I appreciate the opportunity to assist you. 

 

Regarding your question about editing a payroll tax payment group, please know that this is not possible. The reason for this is that payroll taxes are grouped for a specific purpose. Typically, when multiple payroll taxes are grouped in a single scheduled tax payment, they are usually paid on the same deposit schedule to the same agency.

 

Additionally, it's essential to note that tax agencies typically decide which taxes are paid together and whether or not they can be paid separately. Therefore, for more information about payment guidelines provided by a particular tax or agency, please visit the  Payroll Tax Compliance site for your reference.

 

For your convenience, I have included some material that will help you adjust payroll liabilities when needed. You can do this by following the instructions outlined in the link provided: Adjust payroll liabilities in QuickBooks Desktop Payroll.

 

Feel free to reach out to us anytime if you have further questions about editing the payroll tax payment group in QuickBooks Desktop. We'll be here to help. Keep safe. 

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