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James_M
July 26, 2022
Question

Maternity Leave

  • July 26, 2022
  • 1 reply
  • 0 views

I need to set up my employee(s) with maternity leave.  I have found many articles on how to create the payroll item AND how to pay maternity leave, but my issue is tracking how much is used as a function of how much is offered.

 

Example:

Let's say my employee is eligible for 40 hours of Maternity Leave.  It's not something that accrues; it's a bulk amount I offer.  If the employee takes 8 hours of maternity, I want to pay them for that but then also "draw down" the balance for that employee in QB Desktop.  Effectively, after the paycheck, their balance would be 32 hours.

 

Is this possible?  Please help!

1 reply

C
Charies_M
July 27, 2022

Glad you came here for support, James_M.

 

You'll want to consider setting up a Paid Time Off (PTO). Enter 40 hours of maternity leave as the maximum hours. 

 

Here's how:

 

  1. Go to Lists, then Payroll Item List.
  2. Select Payroll Item dropdown, then New.
  3. Choose Custom Setup, then Next.
  4. Select Wage, then Next.
  5. Click Annual Salary or Hourly Wages, then Next.
  6. Select Sick or Vacation Pay, then Next.
  7. Enter a name for the item, then Next. 
  8. Choose the expense account you want for the item, then Finish.

After that, you can apply the 8 hours to the paycheck. This will deduct the hours from the set up and make it 32.

 

For tips on how to handle maternity leave in QuickBooks, feel free to visit this article: Managing Employee Maternity and Paternity Leave in Your Small Business

Drop me a reply below if there's anything I can help you with managing maternity leave. Wishing you all the best!

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