Minnesota has listed the requirements that must be on an earnings statement. When will QB follow the requirements (required effective 01/01/2024) so that we, as the employer, will be able to be in compliance with the requirements?Simple items such as the employer phone number must be present, but we've been told by QB reps that it is not available. Employers in Minnesota must provide earnings statements with certain required information to all employees at the end of each pay period.Earnings statements are important payroll records for employers and employees that document information about wages paid, hours worked, deductions made and benefits accrued by an employee.Earnings statements must include at least the following information:the name of the employee;the total hours worked by the employee in the pay period, unless the worker is considered exempt under the Minnesota Fair Labor Standards Act;the rate or rates of pay, including whether the employee is paid by the hour, shift, day, week, salary, piece, commission or other method;any allowances claimed for meals or lodging under Minnesota Rules 5200;the gross pay earned by the employee in the pay period;the net pay after all deductions are made;a list of all deductions (taxes, insurance, union dues, other) made from the employee's pay;the date the pay period ended;the employer's legal and operating name;the employer's telephone number; andthe physical address of the employer's main office or principal place of business and a mailing address, if different.In addition, under Minnesota's earned sick and safe time law, which goes into effect Jan. 1, 2024, employers will be required to include the following additional information on earnings statements:the total number of sick and safe time hours available for use by the employee; andthe total number of sick and safe time hours used by the employee in the pay period."

Question

Minnesota Sick & Safe Leave

Forum|Forum|2 years ago
October 31, 2023
2 replies
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Minnesota has listed the requirements that must be on an earnings statement. When will QB follow the requirements (required effective 01/01/2024) so that we, as the employer, will be able to be in compliance with the requirements?

Simple items such as the employer phone number must be present, but we've been told by QB reps that it is not available.

Employers in Minnesota must provide earnings statements with certain required information to all employees at the end of each pay period.

Earnings statements are important payroll records for employers and employees that document information about wages paid, hours worked, deductions made and benefits accrued by an employee.

Earnings statements must include at least the following information:

the name of the employee;
the total hours worked by the employee in the pay period, unless the worker is considered exempt under the Minnesota Fair Labor Standards Act;
the rate or rates of pay, including whether the employee is paid by the hour, shift, day, week, salary, piece, commission or other method;
any allowances claimed for meals or lodging under Minnesota Rules 5200;
the gross pay earned by the employee in the pay period;
the net pay after all deductions are made;
a list of all deductions (taxes, insurance, union dues, other) made from the employee's pay;
the date the pay period ended;
the employer's legal and operating name;
the employer's telephone number; and
the physical address of the employer's main office or principal place of business and a mailing address, if different.

In addition, under Minnesota's earned sick and safe time law, which goes into effect Jan. 1, 2024, employers will be required to include the following additional information on earnings statements:

the total number of sick and safe time hours available for use by the employee; and
the total number of sick and safe time hours used by the employee in the pay period."

QuickBooks Online Payroll

JaeAnnC

Welcome to the Community, @JanetLS. Allow me to share the details about the new law for Minnesota Sick & Safe Leave in QuickBooks Online (QBO).

I understand the importance of being compliant with the requirements for Minnesota Sick & Safe Leave. Currently, we're unable to provide a specific time frame for when it will take effect in QBO. Rest assured that we comply with the state law, and we'll roll out updates before the effective date.

Moreover, here's an article with a list of payroll reports you can run to get insights about employees' wages, taxes, and deductions: Run payroll reports in QuickBooks Online Payroll.

Let me know when you have clarifications about payroll compliance. The Community is here to help anytime. Take care and have a good one.

LeahC11

I have the same question. QB cannot determine the MN ESST accurately. How does Intuit QB believe the employers in MN should address this?

Additionally,

QB (desktop) does not allow for the printing of a paystub that is more than 1 page long. The information required by MN law is not all being shown. This is a violation of Minnesota state LAW

Additionally, QB does not allow for the resizing or deleting of columns on a timesheet, resulting in extra time (I.E. MONEY) because Admin has to figure out how to complete the job that QB cannot.

AlcaeusF

Hi, LeahC.

Thanks for joining this conversation. Allow me to chime in and share an update about the integration of Minnesota's 2024 Earned Sick and Safe Time Policy in QuickBooks.

Starting on January 1, 2024, Minnesota's earned sick and safe time law mandates that employers offer paid leave to employees working in the state. The existing sick and safe leave law in Minnesota will continue to be in force until December 31, 2023, and will be substituted by the new earned sick and safe time law on January 1, 2024.

According to the new law, employees will accrue one hour of sick and safe time for every 30 hours worked. They can accumulate up to 48 hours per year unless the employer consents to a greater amount. To qualify for sick and safe time, employees must work a minimum of 80 hours per year for an employer in Minnesota and not be classified as an independent contractor.

Before setting up or adjusting your time off plans in QuickBooks, visit the agency website for detailed information on the new policy and answers to FAQs. Visit the agency website.

The only change you need to handle in QuickBooks is ensuring you have paid time off policies that match the agency's minimum requirements. To add or update your sick or paid time off policies for 2024 in QuickBooks, follow the detailed steps outlined in our help article.

You can also check out this article for more information: Compliance Blog: Information on new taxes, state rate issues, and more!

Regarding your other inquiries, I understand that the ability to print multi-page paystubs and resize or delete columns on a timesheet would be beneficial for you and your business. I recommend providing this feedback directly to our product engineers. They are constantly seeking input on ways to enhance QuickBooks.

Refer to this article for the detailed steps on how to submit feedback: How do I submit feedback?

In addition, this article provides additional information on tax forms, withholdings, unemployment, and other tax, e-file, and pay-related topics:

Feel free to get in touch if you have any further queries about QuickBooks or payroll tax management, LeahC. I'm happy to respond to your inquiries. Be safe always.

J

Just4Yucks

This may or may not be helpful: do with it what you will and please correct me if I'm wrong.

I selected an employee, went to "Pay types", scrolled to "Time off pay policies" and, because the employer doesn't currently have a Sick pay policy, I chose the option to "Add new sick pay policy".

In the 'Create sick pay policy" window, I entered the following:

"Description" = ESST.

"Hours are accrued" = I selected "Per Hour Worked"

"Hours per hour worked" = 0.033333 (due to rounding, it'll be off a little: don't know how to correct that)

"Maximum allowed (optional)" = 48

Since the law doesn't go into effect until January 1, 2024, I haven't assigned it to any employees and will be unable to verify its effectiveness until the first pay period of the new year.

LeahC11

Yes, that will work - until you have 31 hours one week (and it gives 1 hr ESST), then the next week you have 29 hours one week - and the system will not generate that 2nd hour ESST because it can only do per week.

Also, it needs to be showing on the paystubs.

If we had all salaried employees, it would be perfect.

This is as close to an answer as I've received, and I thank you. I fear intuit will say they're working on it until the cows come home. They cannot even figure out how to print a paystub that is more than a page long.

Thanks again

J

JanetLSAuthor

Salaried or not I don't think it matters. We work a 37.5 hour work week salaried and have hourly.

Part of this (the main issue, actually) problem is the government putting out ridiculous rules, too.

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