Skip to main content
S
slknutson2
November 27, 2023
Question

MN EARNED SAFE AND SICK TIME

  • November 27, 2023
  • 5 replies
  • 0 views

I need help setting up the MN Earned Safe and Sick ESST accrual. How do I stop it from accruing once it gets to the max?  What is the formula to calculate 1 hour for every 30 hours? 1/33

5 replies

JenoP
JenoP
November 28, 2023

I'm glad you were able to connect with us here in the Community, slknutson2. Allow me to share details to address your inquiries about tracking sick accrual in QuickBooks. 

 

I can see that Minnesota's earned sick and safe time (ESST) law goes into effect on January 1, 2024. Employers must provide each employee in Minnesota at least one hour of paid sick and safe time for every 30 hours worked, up to at least 48 hours of accrued ESST a year.

 

At the moment, QuickBooks Desktop does not have a specific feature to track Minnesota's earned sick and safe time. We will provide further information on this matter once updates from our compliance team become available.

 

In the meantime, you can use the existing feature to track the employee's sick accrual. I'd be glad to share the steps with you:

 

  1. Open the employee's profile and proceed to the Payroll Info tab.
  2. Click Sick/Vacation.
  3. Under the Sick section, select Every hour on paycheck in the drop-down list for Accrual period. 
  4. Type in 0:02:00 or 2 minutes accrual for every hour worked. This will give the employee a 1-hour accrual for every 30 hours worked.
  5. Type in the limit in the Maximum number of hours to accrue section. This will make the program stop accruing as soon as the limit is reached.
  6. Click OK.

 

 

 

You can also read more details about this here: 

 

 

For additional resources, I also want to share these links from the MN state website about this new regulation:

 

 

Please feel free to reach out if you have any additional inquiries related to payroll, slknutson2. I am here to ensure that you have all the necessary guidance and resources to effectively use this feature and adhere to new state regulations.

D
dalez_csv
December 7, 2023

This benefit accrues based on total hours worked, not hours per paycheck.  In other words, if an employees works 22 hrs in week 1, 2024 and 38 hrs in week 2, 2024, they should accrue 2 hrs (running total of 60 work hrs).  Under the setup suggested, they'd only accrue 1 (0 in week 1, 1 in week 2).  Is there a solution in the works to comply with this law change?

J
jeanbiverly_
December 7, 2023
Hey there, @dalez_csv.
 
We understand that it's essential to calculate the benefits based on the number of hours worked per paycheck. However, this option is currently unavailable in QuickBooks Desktop (QBDT).
 
In the meantime, you can manually adjust your employee's payroll info whenever they have worked for 60 hours.
 
To help improve your experience with QBDT, your valuable feedback will be shared with our product development team.
 
Here's how to send it:
 
  1. Go to the Help menu.
  2. Select the Send Feedback Online option.
  3. Choose Product Suggestion.
  4. Type in your comments.
  5. Click the Send Feedback button.

 

In case you want to add sick pay or vacation pay hours for salaried employees in QBDT Payroll, you can check out this article for guidance: Enter sick pay or vacation pay hours for salaried employees.
 
Feel free to get back to this thread if you have any further concerns regarding the accrual of hours per paycheck. I'm always available to help.
D
dalez_csv
December 11, 2023

This isn't a preference issue, it's a state law compliance issue.  A few pages back, someone asked a similar question and was told that Quickbooks Compliance Team is reviewing this and will update.  Is that not happening now?  I'm trying to get a concrete answer.  My firm has a team of payroll people that won't be able to use Quickbooks anymore if we're unable to comply with MN state law.

J
jillroth
January 8, 2024

I have the same question for QBO.   I need it to stop at 48 per year and not ever allow more than 80 at a time.  

Also do not want it calculating on any Vacation/Holiday hours used.

S
sdanks
March 3, 2024

I am trying to set this up in QB Online.  How do I do that.  Does not look the same as in QB Desktop.

Clark_B
Clark_B
March 3, 2024

It's nice to see you here in the Community, @sdanks.

 

Currently, the option to set up accruals in QuickBooks Online (QBO) is unavailable. 

 

I understand the importance of having this feature in QuickBooks Online (QBO). In the meantime, you can manually track your employee's profile every time the paycheck update accrued hours are created or you can look for a third-party application.

 

While this option is unavailable, I recommend sending feedback about it. Your feedback will help us improve your QBO experience.

 

Here's how:

 

  1. At the upper right corner, click the Gear icon.
  2. Under the Profile, select Feedback.
  3. Enter your comments or product suggestions.
  4. Then, select Next to submit a feedback.

 

I will also include a helpful article that guides you on how to set up and track your time off, vacation, and sick pay for your employees: Set up and track time off.

 

Feel free to get back to this thread if you have additional questions about setting up accruals or other QBO-related concerns. I'll be here to assist you.

T
tj_paintaccounts
May 29, 2024

I do not see any entries hitting the GL for the accrual of liabilities as time for Sick and Safe is earned

Terms & ConditionsAccessibility statement