Skip to main content
K
kzpack
August 26, 2024
Question

MN Sick and Safe Accrual of Hours

  • August 26, 2024
  • 1 reply
  • 0 views

I just spent an hour and a half with a very nice support person, HOWEVER Be aware that your MN Sick time does NOT stop at 48 hours if an employee has used some of the Sick hours.  I have an employee that is at 50+hours because he used 16 hours.  The accrual is ONLY looking at what is available.  Should be a simple IF Available + Used is >= to 48 STOP ACCRUING.  

The programmers are supposed to be looking into this.  I have over 100 employees that I now need to watch each payroll if they go over the 48 hours.

Let's hope they can fix this quickly.  If they don't they are going to be a lot of MN people calling support.

    1 reply

    I
    IrizA
    August 26, 2024

    Hello there, kzpack.

     

    Before we start, it's best to ensure you've correctly set up your payroll preferences. Please know that if you've set up in the Company Preferences, you still have to enter the maximum number of hours to accrue in the employee's profile.

     

    Step 1: Check if the Company Preferences have the correct setup

     

    1. Go to the Edit menu, choose Preferences, then select Company Preferences.
    2. Click Sick and Vacation.
    3. Within the Sick section, check what accrual period you've chosen.
    4. If it's Every hour on paycheck, kindly review the Hours accrued per hour paid field.
    5. From the Maximum number of hours to accrue field, ensure you've entered the correct number.
    6. If you want to set specific maximum hours for each year, you can choose Maximum hours for the year. By selecting this, your employee won't accrue more sick time until the new year starts.
    7. If you select the Maximum hours at a time, your employee will still accrue additional sick time on their next paycheck even though the new year hasn’t started.
    8. You can also tick the Reset hours each new year to stop sick leave from accumulating once your employee reaches the maximum accruals in a year.

     

    Step 2: Review the Payroll info of your employee

     

    1. Go to the Employees tab, then choose Employee Center.
    2. Double-click the name of your employee, then click Payroll Info.
    3. Under the Taxes button, press the Sick/Vacation button.
    4. Within the Sick section, please review if you've set up your employee's sick time off correctly after making changes in the Company preferences.
    5. Once done making changes, click OK.

     

    If everything is set up correctly yet the issue persists, I recommend contacting our support again so they can investigate why this is happening on your end.

     

    To learn more about the steps I've provided, you can use this article: Understand sick pay accrual limits in QuickBooks Desktop Payroll.

     

    If you want to add sick pay or vacation pay hours for salaried employees in QBDT Payroll, here's an article you can use for guidance: Enter sick pay or vacation pay hours for salaried employees.

     

    Please let me know if you have further questions regarding your employee's sick time off, kzpack. We'll be around to help you in any way we can.

    K
    kzpackAuthor
    August 26, 2024

    Sorry IrizA, everything is set up correctly and it still accrues more than the 48 hours.  If they don't use any time then it stops at the 48 hours.  Would be a great benefits package if you get 48 hours, use them and get another 48 hours in the same year.  I'll take that job.  If vacation accrual works why can QB not get sick to work, makes no sense to me.

    BigRedConsulting
    BigRedConsulting
    August 27, 2024

    @kzpack 

    RE: everything is set up correctly and it still accrues more than the 48 hours. If they don't use any time then it stops at the 48 hours. 

     

    I did some playing around with this to try to help. It's a bit convoluted, to say the least, but it's working correctly for me.

     

    QuickBooks limits accrued sick time in one of two ways:

    - By the max balance. It accrues until that balance is reached. When the balance goes down, then it accrues again. This is what you're seeing.

    - By the max to accrue per year. It accrues only the max amount entered on the employee and then stops, even if sick time is used. This is what you want.

     

    Set QuickBooks to the max to accrue per year in preferences: Pick Edit | Preferences | Payroll & Employees. Then click the Company Preferences tab & then the Sick & Vacation button. Then on the Sick & Vacation Defaults window, pick Maximum hours for the year:

     

    Then, on the employee records, set the desired values, similar to this:

     

    Notes:

    Maximum: This value now limits the max hours that will accrue.

    Reset: This has an interesting behavior:

    - If you do not enable Reset, the Maximum hours entered will accrue and then QuickBooks will stop accruing forever. Which I doubt anyone wants.

    - If if you do enable Reset, then as the new year starts, the balance is reduced to the amount in the carryover field (if it is larger) and then QuickBooks will start accruing again.

     

     

     

     

    Terms & ConditionsAccessibility statement