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xtremecrane
October 31, 2018
Question

Multi state workers / Roaming employees

  • October 31, 2018
  • 1 reply
  • 0 views

We are a company in Texas with employees working in Texas and New Mexico. How do you handle payroll in cases such as this when QB payroll will only allow changes to work location limited amount of times? 

What if I have an employee that switches between work locations week to week or even within the same pay cycle? 

Help!!! I can't be the only one with this issue using QB payroll....

    1 reply

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    SterlingD
    October 31, 2018

    Welcome,@xtremecrane and thank you for coming to the QuickBooks Community for assistance. I have some insight on updating your employee's work location to pass along.

     

    When you run payroll, the system will take the current information when deciding what taxes to deduct. As long as you make sure the work location is correct, the taxes will be accurate. 

     

    If you have any other questions, please let me know below. I'll be here.

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    xtremecraneAuthor
    November 1, 2018

    How do I assign two different work locations (different states) for hours worked in one week? I thought I could only assign one work location to an employee at any given time and can only change that location once or twice in a year.

    I have employees who may be in TX one week and NM the next or partial week in each all in same pay week.

    S
    SterlingD
    November 1, 2018

    Hi @xtremecrane.

     

    Thank you for getting back to me.

     

    In order to have two different states, you would need to run multiple payrolls. First, run one with one work location and input the hours worked there. Next, you would change the work location and run an unscheduled payroll for the hours in the new work location. 

     

    If you are using Full Service Payroll, you can update the work location as many times as needed. 

     

    For more information on updating work locations, click here.

     

    Let me know if you have any trouble getting this setup. 

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