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Deadwood Al
September 7, 2023
Question

multiple weeks of timesheets

  • September 7, 2023
  • 1 reply
  • 0 views

We had an employee who was working remotely part time, and didn't submit time sheets for a couple pay periods. She has now turned in 3 pay periods (6 weeks) worth of timesheets and we are getting ready to prepare payroll. 

 

Payroll taxes are based on when pay is made, so prior pay period taxes are not an issue. It seems our settings for QB payroll don't automatically assume overtime if more than 40 hours are entered for a week, so that may not be an issue. Curious if there are any suggestions or watch-outs anyone has for processing all three pay periods in the current pay period processing? Is it best to prepare 3 separate checks? Will QB even allow that? It would be nice to be able to isolate each pay period's hours worked, even if the reference to the prior pay period is only a text note on the record somehow, but we don't know if we will be required to just lump all together in one entry.

 

I know ... the best thing is to hold people accountable for turning in timecards on time. But that was then and this is now. 

 

Thanks in advance for any feedback or guidance.

1 reply

Angelyn_T
Angelyn_T
September 8, 2023

Good day to you, Deadwood Al. I'm here to help you process payroll for your employee who has worked remotely for the past six weeks.

 

Yes. You can prepare three separate checks to calculate taxes accordingly. You can create an unscheduled payroll for these entries. To start:

 

  1. Go to the Employees menu, then Pay Employees.
  2. Select Unscheduled Payroll.
  3. Choose the employee name you want to pay.
  4. Fill in the necessary details to proceed.

 

I am providing this material for additional hints about the process: Create and run your payroll.

 

On the other hand, you may also seek help from an accountant if you wish to prepare a lump sum payroll in one entry. An accounting expert will then guide you through the process and ensure accurate tax calculations are maintained.

 

When you're ready to process your forms and payroll tax payments, use the resources provided in this article as your guide: Pay and file payroll taxes and forms manually in QuickBooks Desktop Payroll.

 

Please let me know in the comment section below if you have follow-up questions while processing payroll in our system. I'm just a few clicks away to help you again.

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