Question

My payroll checks today did not take out taxes. Why

Forum|Forum|6 years ago
January 19, 2020
8 replies
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Original commenter did not share additional details

QuickBooks Desktop

Thanks for posting in the Community, @judygillhouse.

The reason behind why taxes weren't taken out from your payroll checks is that you need an updated payroll.

If the checks have already been distributed to employees, please make notes of the net checks. Then create a duplicate check number for each, and post each to employee advance. Add it as a payroll item if you do not have already.

You can now void issued payroll checks and then install the update.

Here's how to update your payroll:

Click Employees.
Choose Get Payroll Updates.
Select the Download entire payroll update radio-button.
Choose Update.
Wait until the update is complete.

Then run payroll again for correct taxing. Check the detail of each check before saving and enter the deduction from net to the employee advance item. Each new payroll check will be zero but taxes will be correct. When you run payroll in the next period you will deduct remaining advance amounts from each employee.

You can use this article as your reference in updating your payroll tax table: Get the latest tax table update.

Please hit the Reply button if you need further assistance. I'm always here to help you. Have a good one!

K

kacook

Can you give me the steps in voiding the check, then recomputing, and adding to payroll advance?

Michael K

Hi there, @kacook.

Hope your day's going well. Voiding a payroll check in QuickBooks Desktop only takes a few clicks. I've provided some steps below to allow you to become a pro in no time.

Select the Payroll Center icon.
In the Pay Employees tab, go to the Other Activities section and Edit/Void Paycheck.
In the new window, adjust your date range to the pay period of your desired paycheck. You can also sort by Paycheck Date, Employee, or Check No.
Choose the paycheck you need and click Void.
Once the check is voided, you will see VOID: display in the memo section of the paycheck.
Hit Done to close the edit window.
Go to Employees drop-down menu and choose Send Payroll Data.
Select Go Online, enter your Payroll Service PIN, then OK.

Once voided, you can do a payroll run as you normally would for the same period and QuickBooks will automatically calculate based on the information you've provided in your Payroll Preferences.

I noticed this is your first post in the Community, so I wanted to share some additional resources that you can use. Head on over to the business page. It's jam-packed with threads for startups and long-term businesses looking to grow.

You can use Reply below and I'll be here if you have any other questions. Enjoy your day.

2

2006joint2

why my payroll taxes weren't taken out?

Angelyn_T

Welcome and thank you for joining the thread, @2006joint2.

Let's take a look into why your payroll taxes aren't calculating. There are lots of possible reasons why payroll taxes don't calculate or aren't calculating correctly. Your payroll subscription may no longer active, outdated payroll tax table version, and other factors affecting the problem.

For now, we cant start by checking the status of your payroll subscription.

Select My Payroll Service from the Employees tab.
Click on Manage Service Key.
Check if the status of your payroll is Active. If not, it's the reason why taxes don't calculate. Make sure to reactivate your payroll service as quickly as possible.

If it's active and the problem continues, let's proceed with updating your payroll tax table version to the latest release.

Go to Employees at the top menu bar.
Tap Get Payroll Updates.
Select the radio button beside Download entire payroll update.
Hit Update.

For the latest payroll news and updates, check out this link.

You can also consider checking these articles for more information about payroll calculation in QuickBooks Desktop:

Post again if you have any other questions. I'm more than happy to help. Have a good day!

D

Diana 1234

help!!

AlcaeusF

Hi @Diana 1234,

We want to help you with any concerns you may have related to QuickBooks. However, we need more information about it to provide the correct resolution and to get this sorted out as quickly as possible.

Can you share with me what specific help you need from the Community? Are you experiencing the same issue regarding the payroll checks? You can add more details by leaving a response down below.

In the meantime, you can check the following article for some information about how to fix issues with the payroll tax calculation: QuickBooks Desktop calculates wages and/or payroll taxes incorrectly.

Please know that you're always welcome to post any questions you have in this space. Have a great day ahead.

D

Doris22

why is it not taking out any taxes for payroll

MJoy_D

I can help you fix the error you're having to calculate your payroll taxes, @Doris22.

Your tax calculations are acquired from the payroll data and transactions you entered in QuickBooks Desktop. You'll need to make sure that your employees and payroll items are set up correctly.

Here are also some of the factors that affect the calculations of payroll taxes:

Taxable wages
Number of allowances/dependents
Pay frequency
Filing status

Here's how to check your employee's set up:

Go to Employees, then choose Employee Center.
Double-click the employee’s name to open their profile.
Go to Payroll Info and check the Pay Frequency dropdown menu.
Click the Taxes button. Proceed to the Federal tab, double-check the Filing Status and Allowances details. Edit them if needed.
Click on OK once you're done.

Check this article for more information about the tax calculations in QuickBooks Desktop: How QuickBooks calculates payroll taxes.

To resolve this, perform a tax table update. It will help in getting the newest payroll tax table to stay compliant with paycheck calculations.

Follow the steps below:

Go to the Employees menu and select Get Payroll Updates.
Click the Download Entire Update checkbox.
Select Download Latest Update.

For detailed guidance and more information about getting the latest tax table, check this article: Get the latest payroll tax table update.

Here's also an article that provides more information on how to fix a paycheck that has wrong tax calculation: QuickBooks Desktop calculates wages and/or payroll taxes incorrectly.

If you need to adjust your employees’ year-to-date (YTD) or quarter-to-date (QTD) payroll info, refer to the following article on how to use a liability adjustment: Adjust payroll liabilities in QuickBooks Desktop.

You can always get back to me if you still have questions in calculating payroll taxes and or anything else by leaving a reply below. Stay safe and have a wonderful day!

T

tracysl

Hi I had the same issue of no taxes taken out but didn't notice until it was too late and the checks were direct deposited. How do I go about fixing this?

L

LeizylM

It's nice to see you here, tracysl.

Before running payroll in QuickBooks Desktop, it's recommended to download the latest payroll tax table to ensure that your taxes are up to date. This way, you'll be able to prevent tax calculations issues on the paychecks.

Aside from that, you'll have to void paycheck if you have already issued them. Here's how:

Create a backup.
Click the Employees drop-down menu.
Select Edit/Void Paychecks.
On the Edit/Void Paychecks window, change both the Show paychecks through/from date to the date of the check and then step off of the date window.
Highlight the check-in question and click on Void.
In the pop-up window, enter "yes" and click Void again.
Repeat as necessary to include all checks that need to be voided.
Click Done to close out of the Edit/Void Paychecks window.
Click Employees on the top menu bar, and select Send Payroll Data.
Click Send. You will note that there are 0 paychecks for 0 dollars to send. This step is done in order for Intuit's servers to receive the void information from your QuickBooks to show a check has been modified.

Please know that once you create a paycheck, any difference in the net amount can be adjusted on the next payroll. You'll also want to create a non-taxable reimbursement payroll item for mileage, travel, or non-taxable insurance reimbursement. Read this article for your guide: Create A Non-Taxable Reimbursement Payroll Item.

To give you more troubleshooting steps on what to do if payroll taxes are not calculating, please visit these resources:

You may also find this helpful: 0.00 or no income tax withheld from paycheck.

I'm always up to answer any additional questions you may have regarding your QuickBooks payroll. Feel free to reach out to me in the comment section below. Have a nice day!

J

JamesAndrewM

Thank you for joining the thread. I'll gladly share the steps to manage paychecks with no tax calculations in QuickBooks Desktop.

Since you've already updated your payroll tax table and you have your paychecks, you'll only need to revert and then recreate them to refresh the payroll information and for the taxes to calculate.

These are the steps to revert paychecks:

1. Go to Employees, then choose Pay Employees

2. Click Scheduled Payroll or Unscheduled Payroll.

3. Select Resume Scheduled Payroll. You’ll see some employees’ names highlighted in yellow. These are the employees that have had changes.

4. Right-click on the employee name highlighted in yellow and select Revert Paychecks.

For detailed steps, refer to this article: Save or revert paychecks in QuickBooks Desktop Payroll.

If these steps don't work, as a workaround you may utilize this article: QuickBooks Desktop calculates wages and payroll taxes incorrectly.

You can also visit this article to know how to create a payroll summary report in QBDT: Create a payroll summary report in QuickBooks.

The Community always welcomes you for further QuickBooks-related concerns. Have a great day ahead!

A

Arnel Joaquin

I just ran into this issue and tried some of the fixes listed here but did not work.

The overall fix was for me to contact Quickbooks support and on their backend showed suspended even though our account shows active. We verified all the billing information was correct and then their backend team had to lift the suspension on their end.

Once that was done performed steps listed here with support. Quick summary was to remove the service key, re-add it, perform payroll update, there was a step where we had to enter pin and then everything worked.

J

Jgunnfloors

Need help not taking taxes

M

MichaelaS

I appreciate you for joining the thread, Jgunnfloors. Let me share ideas to help fix tax issues.

QuickBooks uses the payroll information you've entered to calculate your paycheck taxes. Once the paycheck taxes show $0.00 or no income tax withheld, this is due to the following reasons:

The employee, tax, or payroll item setup in QuickBooks
The wage limit reached
Your QuickBooks Desktop Payroll and its tax table aren't up to date

To address this, check the setup of your payroll wages, deductions, or contributions are correct, and update them if needed. If the setup is correct, verify if it already reached the wage limit. If not, let's update your tax table and QuickBooks Desktop's latest release to prevent payroll problems and ensure your account has the most recent tax rates and calculations.

Here's how to get the latest tax table update:

Go to the Employees' menu
Select Get Payroll Updates.
Tick the Download Entire update checkbox.
Click Update. A window appears when the download is complete.

To keep QuickBooks up-to-date, check this article for detailed steps: Update QuickBooks Desktop to the latest release.

If you want to run payroll reports to get a closer look at your business's finances, you can read this article for the detailed steps: Run payroll reports.

Keep us posted if you have any other questions about payroll taxes. I'm here to help you. Stay safe.

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