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M
MKayK
July 10, 2023
Question

New MN Sick and Safe Time law as of 1/1/24

  • July 10, 2023
  • 1 reply
  • 0 views

Hi,

 

With the new MN Sick and Safe time law going into effect on 1/1/24, how can I set up our employees so that they earn 1 hour of sick time for every 30 hours they work?  It's not based on the number of hours on the paycheck.  If they have 29 hours on one paycheck and the next paycheck is 5 hours, they only hit the 30 hours worked earning level by the 2nd paycheck as they now have a total of 35 hours worked.  The newly earned 1 hour of sick and safe time needs to be displayed on the 2nd paystub and listed in their employee record.

 

Currently, the Sick pay accrual period options in QBDT (Enterprise) are based on paycheck hours or per paycheck or there is an option to pre-load sick hours at the beginning of the year.  None of these will work.  Is there an update being worked on to address this MN law?  Any suggestions?

    1 reply

    BigRedConsulting
    BigRedConsulting
    July 10, 2023

    There is no "after 30 hours then add 1 hour of sick time" way to calculate sick time in QuickBooks.

     

    The only way to do this in QB is to accrue the time per hour worked on the paycheck, which is giving the employee slightly more than the law requires, but only within each 30 hour window, which evens out at the end of the 30 hour window.

     

    In practice, you won't really end up allotting more sick time than the law requires unless you pay the employee for that last fraction of an hour of sick time and then they quit without working more hours to finish the 30 hour window.

      M
      MKayKAuthor
      July 11, 2023

      Okay, this will be a close enough option to add sick and safe time for our salaried employees, but I should have mentioned that we also have hourly employees that have two different pay rates.  If they have overtime, a line must be added to their paychecks for WAOT.  Doing this inflates their paycheck hours.  It doesn't affect their timesheet hours.  As the sick pay accrual uses the paycheck hours, anyone with WAOT on their paycheck would be calculated incorrectly. 

       

      Also, it shouldn't calculate sick pay on any non-work hours that appear on the paycheck such as holiday pay or PTO or bereavement pay.  I saw another post from someone trying to follow a similar new law for sick pay in the state of WA.  They mentioned their sick pay hours had been inflated due to accruals that had incorrectly included non-working hours.  Any suggestions?

        L
        Luckyme502
        July 19, 2023

        We have a very similar situation.  On your paystubs there is a line for regular hours and a line for overtime hours?  Is that what you mean by WAOT? From my understanding if an employee works 90 hours in a pay period, they would accrue 3 hours of ESSL.  

        Regular hours - 80

        Overtime - 10

        Accrued ESSL - 3

        Are you saying your pay stubs are set up like this-

        Regular hours - 90

        OT Rate - 10 - (the difference between regular and overtime?)

         

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