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One company EIN, two locations, two payroll bank accounts

Forum|Forum|7 years ago
January 29, 2019
4 replies
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I have one company, with two different locations. They operate under the same EIN #, and I keep one company file for them using classes in QBs desktop. I'm having a problem when running payroll. Each location is on the same payroll schedule, but I want Location A payroll to come out of their operating account and Location B payroll to come out of their operating account, respectively. I run two separate payrolls, and QBs gives me the option to choose which operating bank account to draw from but each time, even though I select the respective account, payrol is still being drawn from Location A's bank account for both payrolls, causing the owner to have to transfer funds between accounts. This is getting frustrating for him, and me. Why give the option to select the operating account if it can't be done? The reporting, W2's, etc are all under the same EIN # and I want one file so I don't have to manually combine quarterly reports. Is this doable? Am I missing something?

(We use QBs Desktop Pro version)

Best answer by JessT

Hi AinFL,

It's doable to use two bank accounts for payroll if you don't use direct deposit. You'll just have to select an account when you create paychecks.

If you use direct deposit, we're unable to use two different bank accounts.

Please get back to us here if you have other questions.

JessTAnswer

Hi AinFL,

It's doable to use two bank accounts for payroll if you don't use direct deposit. You'll just have to select an account when you create paychecks.

If you use direct deposit, we're unable to use two different bank accounts.

Please get back to us here if you have other questions.

A

AinFLAuthor

Thanks very much for the information. I do use direct deposit, and can't alter that, as the other location is several hours away. Paper checks are not practical. So, it looks like I'll need to use a different payroll service. Very unfortunate. :(

JessT

You're welcome, AinFL.

We see how important it is for you to be able to use two accounts. If you'd like to consider a different provider, you can search one online. Or if you have friends who are business owners as well, you can try asking them. The important thing is you'll get what you need for your business, and we would understand that.

We're always here if you need anything else.

A

AldrinS

Greetings, AinFL.

First and foremost, I'd like to thank you for being an advocate and I completely agree with what you've said.

I can see how having the option to do direct deposit using two bank accounts would be beneficial for you, and others. Rest assured, I'm going to submit a feature request from my side, which is sent to the Product Development Team. They're constantly looking for great ideas from users, like yourself, when deciding how to enhance QuickBooks.

Please let me know what else I can do to help you today. Thanks for coming to the Community, wishing you continued success in all that you do.

john-pero

@AldrinS wrote:

Greetings, AinFL.

First and foremost, I'd like to thank you for being an advocate and I completely agree with what you've said.

I can see how having the option to do direct deposit using two bank accounts would be beneficial for you, and others. Rest assured, I'm going to submit a feature request from my side, which is sent to the Product Development Team. They're constantly looking for great ideas from users, like yourself, when deciding how to enhance QuickBooks Online.

Please let me know what else I can do to help you today. Thanks for coming to the Community, wishing you continued success in all that you do.

Tell them to look no farther than QB Desktop, which already boasts this feature

https://community.intuit.com/articles/1763385-change-your-direct-deposit-bank-account-desktop-payroll

And if I am not mistaken, the OP said they were using Desktop Payroll, not QBO or ONline Payroll so for them it should be quite simple to change the account when running each location's payroll

A

AinFLAuthor

Hi,

I'm not sure where the breakdown occurred but I AM using QB's Desktop. Do you think the respondent was thinking I was in QB's Online, and you're thinking the feature is available in Desktop? ....because I have desktop, this is where I'm looking for a solution. If it's in Desktop, do you know how I find it/change info? When I run payroll, I DO see the option to change the bank accounts, respectively to each location, and I hit the dropdown to select the bank account for each one, but the funds (for both payrolls, both locations) are still being drawn from Location A bank account, even though I've "told" QB's otherwise when I run payroll....

Ideas?

@john-pero wrote:
@AldrinS wrote:
Greetings, AinFL.

First and foremost, I'd like to thank you for being an advocate and I completely agree with what you've said.

I can see how having the option to do direct deposit using two bank accounts would be beneficial for you, and others. Rest assured, I'm going to submit a feature request from my side, which is sent to the Product Development Team. They're constantly looking for great ideas from users, like yourself, when deciding how to enhance QuickBooks Online.

Please let me know what else I can do to help you today. Thanks for coming to the Community, wishing you continued success in all that you do.
Tell them to look no farther than QB Desktop, which already boasts this feature

https://community.intuit.com/articles/1763385-change-your-direct-deposit-bank-account-desktop-payroll

And if I am not mistaken, the OP said they were using Desktop Payroll, not QBO or ONline Payroll so for them it should be quite simple to change the account when running each location's payroll

Y

Yessica Franco

I received a bill from the IRS stated that I owe them for unpaid taxes. My company's name is Little Regina Trucking LLC and we are using Chatos EIN which is [removed]. Why would I still owe them money?

M

Mark_R

Thank you for posting here in the Community, @Yessica Franco.

It's possible some taxes are still unpaid that's why IRS sends you a bill notification. Let's verify it by running the Payroll Liability Balance report to ensure you don't have outstanding taxes.

Here's how:

In your QuickBooks Desktop, go to the Reports menu.
Select Employees & Payroll, then choose Payroll Liability Balances.
Choose the appropriate date of the report.
Then, verify if there are some unpaid taxes.

I'm adding this article for more details: Run payroll liability balances report.

If all your taxes are paid, I suggest reaching out to the IRS to know more about the bill notification you received.

Also, may I know if the taxes are paid manually through QuickBooks or electronically? Any additional information would be greatly appreciated.

You might want to read this article to know what to if you receive a tax notice: Learn what an IRS or state tax notice means.

Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Have a good one.

6

677807437

This post is three years old. Has Intuit been able to fix this issue with direct deposit?

A

ajm01998

No, it's the same as it always has been. I don't believe they have any intention to change it. One bank account only for direct deposit regardless of how many bank accounts you have.

R

rjtvp

We have 1 EIN; 2 locations; and 2 bank accounts, one for each location.

We want to run payroll for each location using the location's designated bank account.

Payroll is via direct deposit,

Can we achieve this with one QB account?

Thank you!

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