Original W-2's incorrect, one employee missed in filing, how do I correct

The process for submitting corrected forms varies based on your payroll service, Laura187. We can produce W-2c and W-3c to amend the originally filed documents and include the missing employee. Let me share the specifics below.

If you're using QuickBooks Desktop Payroll Enhanced, let’s print the W-2c and W-3c on perforated paper, and then file them manually with the Social Security Administration. Follow the steps below:

1. Go to the Employees menu, then Payroll Center.
2. Navigate to the File Forms tab.
3. Select Annual Form W-2c/W-3c - corrected Wage and Tax Statement, then Create Form.
4. Select  the employee’s last name, then OK.
5. Choose the employee(s) who need a W-2c. Select Review/Edit.
6. Answer the question: Have you made the W-2 corrections in QuickBooks Desktop?
7. Review each page and select Next as needed.
8. Check the box Check if this is a W-2c (corrected W-2).
9. Fill in the necessary lines in the Previously Reported and Correct Information columns for Federal, State, and local info as needed.
10. Click Override, then delete the amounts. Do this on Federal, State, and local info as needed.

Conversely, manually create and file a W-2C form with the SSA. Please refer to the General Instructions for Forms W-2c and W-3c section for guidance in the General Instructions for Forms W-2 and W-3. Additionally, you can resolve the issue in the program and then generate any payroll reports to complete the W-2C form.  

For complete details regarding rectifying the error on forms according to your payroll subscriptions: Fix an incorrect W-2 and W-3.

Once everything is settled, check out this guide to send copies to your workers, or keep one for you and your accountant: Print your W-2 and W-3 forms.

I recognize how crucial it is to adhere to IRS regulations and ensure accurate tax returns. Kindly drop by again to this thread for more assistance about these forms. We're always here to help you.