Owner as Vendor or Employee

Hi there, Chad. Welcome to the Community, and congratulations on your new business.

In QuickBooks Online (QBO), we recommend not to mix business and personal funds, but if you need to pay back a personal expense, you can record it as a check or an expense. However, you don't have to create a vendor or an employee when you record your expenses, but it's an option if you want to.

To record the business expense you paid for with personal funds, here's how:

1. On the + New icon, then click Journal Entry.
2. On the first line, select the expense account for the purchase.
3. Enter the purchase amount in the Debits column.
4. On the second line, select Partner's equity or Owner's equity.
5. Enter the same purchase amount in the Credits column.
6. Click Save and close.

In case you want to reimburse the money, you can check this article out for detailed steps: Pay for business expenses with personal funds

Additionally, you can check this article if you want to learn how to record billable expenses in QBO: Enter billable expenses in QuickBooks Online

If you have further concerns about recording your expenses, feel free to post in the Community. We're always here to assist you. Take care.