Skip to main content
A
autotekk189
January 2, 2024
Question

Pay employee with a physical check with a linked checking account

  • January 2, 2024
  • 1 reply
  • 0 views

I have a situation where I have to pay an employee a physical check for their payroll. I do not have any checks for QuickBooks checking account I only had checks for a linked checking account at Wells Fargo. So I need to know the best way to categorize that check but also run it through QuickBooks so I get all the payroll taxes correct

 

1 reply

Angelyn_T
Angelyn_T
January 2, 2024

Let me share some insights about paying employees via physical check for their payroll transactions, autotekk.

 

You can use your Wells Fargo account when issuing a paper check to your employee. 

 

With QuickBooks Online (QBO) Payroll, you can temporarily switch your employee's payment method to a paper check once you issue a physical check to your employee. This way, the system will calculate the taxes correctly when you run their paychecks through our system.

 

With QuickBooks Checking, the system doesn't automatically use the money in your payroll envelope. After running payroll outside of QuickBooks, you need to manually transfer the money from the payroll envelope to the bank account you use for payroll. This manual transfer is necessary to ensure that you have enough funds in the account to cover your payroll.

 

You can check out these articles as your guide:

 

 

You can rely on me if you have follow-up questions while working with your payroll entries in QuickBooks. Just leave a comment below so I can assist you further. Have a good one!  

A
autotekk189Author
January 2, 2024

I think the problem is that I set this up with the instructions from the payroll department with QuickBooks online

and now I have a paycheck in both my QuickBooks checking account register that has not cleared, because it won't clear since I've also got the actual check that I wrote in Wells Fargo that has cleared

 

so maybe a journal entry to get the QuickBooks register to balance correctly

R
rvrfrf
January 2, 2024

Thanks for following up with the Community, autotekk189.

 

You can use a journal entry to get a register to balance correctly, however I'd recommend working with an accounting professional to confirm if it's the appropriate adjusting entry you should be making.

 

If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.

 

Here's how it works:

 

  1. Go to our Find a ProAdvisor page.
  2. Use the City or ZIP search field to specify a location.
  3. Select Find a ProAdvisor.
  4. Browse through your results and find one that works best for the business. You can click on each ProAdvisor's profile to learn more information about them.

 

Once you've found an accountant, they can be contacted through their Send a message form:
 

  1. Use the available text box to introduce yourself. Be sure to include details about which services you're looking for.
  2. Enter your appropriate info in the Your name, Your email, and Your phone number (optional) fields.
  3. Select Send message.

 

I've also included a detailed resource about working with journal entries which may come in handy moving forward: Create journal entries

 

If there's any additional questions, I'm just a post away. Have a wonderful Tuesday!

Terms & ConditionsAccessibility statement