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greensman
July 2, 2024
Question

"Pay Item" onto time activities report

  • July 2, 2024
  • 1 reply
  • 0 views

It would save me so much time if, on Time Activities By Employee Detail report, I could add a column for, or sort by, the "Pay Item" I specify when entering time into the Weekly or Single time sheets in Quickbooks.  I'm talking about the field that lets me state whether the pay line is regular, salary, PTO, overtime, et cetera.  I do not use Quickbooks Payroll or Quickbooks Time but need to specify the Pay Item type of pay when reporting payroll to our outside payroll provider.  Has anyone learned how to get Pay Item into reports, either as a column or as a filter?

1 reply

M
Mark_AG
July 2, 2024

Hi there, @greensman.

 

I'm here to assist you with your concern about adding a pay item type to your Time Activities by Employee Detail report in QuickBooks Online.

 

The Pay Item type column isn't directly available in the specific report. However, I have a workaround that can help you achieve your goal. You can utilize the Class Tracking feature in QBO to assign classes to your products & services and add the Class column to show in your report.

 

Here's how:

 

  1. Go to the Gear icon and select Accounts and Settings.
  2. Head to the Advanced tab and go to the Categories section.
  3. Turn on the Track classes option and hit Save.

 

After that, you can now proceed to create different classes and name them Regular Pay, Salary, PTO, Overtime, or more and assign them to your products and services. Once you've set them all up, you'll need to display the Class column in the report.

 

Here's how:

 

  1. Go the Reports and search for Time Activities by Employee Detail.
  2. Click the Gear icon on the top right of the report.
  3. Select the Class option.

 

Additionally, you can consider customizing your reports and memorizing them to access them easily in the future.

 

If you have additional concerns with reports in QuickBooks Online, feel free to reply below. I'm always here to assist you.

G
greensmanAuthor
July 2, 2024

Thank you for your reply, but class is already in use as our department tracking mechanism.  Why is the Pay Item not available as a field on the report?

I
IrishNinoJ
July 2, 2024

Allow me to join this conversation, greensman. I can share information and provide some workarounds for you.

 

Please know that this field isn’t available to all types of reports as QuickBooks uses a concept called Source and Targets to apply accounting principles and processes, like recording transactions and displaying reports.

 

As we value your ideas, I recommend sending feedback directly to our product engineers. Your input is greatly appreciated.

 

Here's how:

 

  1. Select the Gear icon and choose Feedback.
  2. Fill in your suggestions in the Feedback field.
  3. Click Next to submit.

 

In the meantime, you can indicate the pay type using the MEMO/Description field. This will ensure that it appears when you run your report. To achieve this, go to the Reports and search for Time Activities by Employee Detail. Click any of your customer and enter the pay item in the Description field.

 

 

To get guidance on scheduling your reports, let me add this article as a future reference: Set schedule and email information for a memorized report.

 

If you have any further QuickBooks-related concerns, feel free to leave a reply below. We're here to assist you 24/7.

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