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MissMia95
April 28, 2025
Question

Pay Period Locked Before Scheduled Run

  • April 28, 2025
  • 1 reply
  • 0 views

Hello, 

 

I am trying to approve vacation and sick time for this current month, and every time I try to approve it, it tells me that the pay period is locked. That does not make any sense. I have not run my payroll for the month. How do I fix this issue? I can't find any button to unlock it. 

    1 reply

    R
    RhoiceW
    April 28, 2025

    The message you see when approving your employee's time off is due to the fact that you have already run payroll for that period, MissMia95. I'm happy to provide you with more details below.

     

    If you notice that the dates are grayed out, it means you can no longer add vacation or sick time for those specific dates. Unfortunately, once payroll is processed for a pay period, adjustments to vacation approvals for that period may not be possible.

     

    However, if you have created your employee's time off and exported it to QuickBooks Time, you have the option to unlock exported time there.

     

    Here's how:

     

    1. Go to QuickBooks Time.
    2. From the QuickBooks Payroll dropdown, select Unlock Exported Time.
    3. Enter the pay period you've added in QBO and select Unlock Timesheet.

     

    For more detailed steps on approving time entries in QuickBooks Time, please refer to this article.

     

    Additionally, to manage your transactions efficiently, consider exploring our Explore QuickBooks Payroll team, where you can connect with professionals who can help you navigate your QBO account.

     

    Additionally, you can manage your team members' settings and permissions in QuickBooks Time.

     

    If you have any further concerns about managing time, please don't hesitate to reach out. I'm here to help.

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