Pay rate decimal points / Paychex and QB

Welcome to the Community space, jaymeklock.

I understand the importance of allowing you to enter at least three decimal places to match Paychex figures for your employees.

You're right. QuickBooks allows you to enter amounts to two decimal places. To match the figure on Paychex, enter any other deductions or reimbursements.

Paychex is only compatible with the QuickBooks Online product. I recommend contacting their support because they may be able to configure the software to calculate the amount to two decimal places.

You can set up manual payroll in QuickBooks Desktop if you prefer.Before you begin, ensure your QuickBooks Desktop is up to date. Then, you can follow these easy steps below to set up manual payroll:

1. From the Edit dropdown menu, select Preferences.
2. Select Payroll & Employees, then select the Company Preferences tab.
3. In the QuickBooks Desktop Payroll Features section, checkmark the Full payroll and the Manual Payroll checkboxes.
4. In the Get payday peace of mind window, click Next and then Activate in the confirmation screen.
5. Select OK to apply the changes.
6. Hit OK.

After that, you can disconnect your internet connection and manually enter payroll.

Here's how:

1. Go to the Help menu, select QuickBooks Desktop Help.
2. From the search field, type in Manual Payroll and hit Enter.
3. Hit the Calculate payroll taxes manually (without a subscription to QuickBooks Desktop Payroll) link.
4. From the Set your company file to use the manual payroll calculations setting section, hit the manual payroll calculations link.
5. Hit the Set my company file to use manual calculations link.

Check out this article for more details: Set up manual payroll without a subscription in QuickBooks Desktop.

I'm only a post away if you need more help completing your other tasks in QuickBooks. It's always my pleasure to help you out again.

If you don't use QuickBooks for payroll, there really isn't any compelling reason to use the Paycheck form to record your paychecks. Instead you could use a standard check form.

That noted, you can use a Commission type item to track earnings where the Rate is entered with up to 5 decimal places. Since you're not using QuickBooks for payroll compliance/reporting, this won't cause any issues.

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