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WebeRE
February 7, 2025
Question

Pay types

  • February 7, 2025
  • 1 reply
  • 0 views

How do I delete an employee from a pay type?  I don't want to delete the pay type because other employees use it. I've tried to do it but I get an error message saying to assign the employee to another pay type before unassigning him. The employee has left the organization.so I don't want to assign him to another pay type.

    1 reply

    J
    JayneusCaesarR
    February 7, 2025

    Hello, @WebeRE. The option to delete an employee from a pay type in QuickBooks Online (QBO) is not available. As a workaround, you can change the employee's status to Terminated so that it will not included in the list when you run payroll. Allow me to discuss and guide you in this matter.

     

    QBO payroll has three system-generated pay types: salary, hourly, and commission. For these pay items, we can't change the status to inactive. QuickBooks keeps this information for record-keeping, for generating accurate reports, and for historical payroll data purposes.

     

    Since you've mentioned that this employee has left the organization and you don't want to assign him to another pay type, did you mean that this employee is no longer included in your payroll? If so, you can change the status of your employee to Terminated. Once you change the status, the employee will no longer appear on your active payroll list. However, their profile and pay records remain in your accounts and still appear on reports.

     

    Let me walk you through the steps to change your employee's status on payroll:

     

    1. Select the Payroll, then click Employees.
    2. Find your employee. If you can't find your employee, change All employees from the Active Employees.
       
    3. From Employment details, click Edit.
    4. In the Status dropdown, choose Terminated or any appropriate status and the Termination Date.
    5. Hit Save.

     

    For more details, please check this article: Terminate or change your employee's status on payroll.

     

    If you don't have paychecks created or a pay history added for an employee, you can also delete their profile from your account.

     

    Additionally, here are the handy resources that you can utilize in reimbursing and how to pay your employee back for out-of-pocket expenses: Reimburse your employee in QuickBooks Payroll.

     

    Furthermore, if you want to seamlessly ensure your payroll records and compliance are accurate with relevant regulations, Explore QuickBooks Payroll.

     

    If you need further clarification about your employee pay type. Don't hesitate to click the Reply button below. The Community is always here to help.

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