Payroll

Let's make sure the paycheck is entered on your QuickBooks Payroll account, Sherman.

Entering payroll checks for last year needs special handling from our QuickBooks Payroll Team. Hence, I recommend contacting them so they can enter those paychecks.

Once the employees' W-2 forms have accurate data you can file or print them in QuickBooks.

When you select to print those forms, we recommend ordering W-2 paper through us. This ensures your W-2s will print correctly and your employees won’t have any issues when filing.

You can print the employee copies on:

• Blank 3-part perforated paper
• Blank 4-part perforated paper

To order your W-2 kit (includes envelopes):

1. Go to QuickBooks Checks & Supplies.
2. Select Tax Products.
3. Select Blank W-2 Kits.
4. Follow the on-screen steps to complete your order.

Then, you can print current year W-2s and W-3. Here's how:

1. Select the Taxes & Forms tab.
2. Under Forms, select the Annual Forms link.
3. From here you can select to print both employer and employee copies of your W-2s and W-3.  Employer Copies: Form W-2 (W-2, Copies A & D), Transmittal of Wage and Tax Statements (W-3), Employee Copies: Form W-2 (W-2, Copies B, C & 2).
4. Select the View button.
5. Click the Print icon to print.

If you are reprinting because your employee lost or didn’t get the original W-2, write REISSUED STATEMENT on the top and include a copy of the W-2 instructions.

I'm adding this link for other related W-2 questions: Learn about answers to your most common W-2 questions so you’re prepared for tax season.

Please get back to me if you have other payroll concerns. I'm always right here to guide you.