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hjh38181
December 16, 2022
Question

Payroll

  • December 16, 2022
  • 1 reply
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How do I create a payroll check and not have the standard deductions taken out, i.e. withholding, medicare and fica for this particular check in quickbooks payroll? I need to do this once a year for only one of our employees as a reimbursement for ins. premiums paid personally. I tried to create a pay check and individually delete the individual standard deductions in the paycheck detail window, but assumed if I did it this way, Quickbooks would show deductions were owed and not paid.

1 reply

MariaSoledadG
MariaSoledadG
December 16, 2022

Let me guide you on how to create a payroll check without having the standard deductions taken out, hjh38181.

 

Reimbursements are non-taxable payments you pay to your employees. This doesn't appear on any of your payroll tax forms. We can create a reimbursement item first. You can follow the steps below:

 

  1. Go to Payroll, then Employees.
  2. Select your employee.
  3. From Pay types, select Start or Edit.
  4. Scroll to the Additional pay types section and select Reimbursement.
    • If there's an existing reimbursement pay type, you can add a new one in the Common pay types section dropdown. Just select + Another Reimbursement type to add new.
    • You can add the default amount or leave it blank, and just enter the amount as you run payroll.
    • You can also rename this pay type. To rename, select Edit ✎ next to Reimbursement.
  5. When you’re finished, select Save.

 

After creating an item, update your accounting preference to make sure the reimbursement amount post to the correct account.

 

Finally, you can now run payroll with a reimbursement amount. For more details and steps check out this article for your reference: Reimburse Your Employee.

 

However, I still recommend reaching out to your accountant for other ways how to run payroll if the steps above don't work for you. 

 

Additionally, to take a closer look at your employees' information and view useful data for your payroll, you can access some of our payroll reports for your reference: Run Payroll Reports In QuickBooks Online Payroll.

 

Keep in touch if you have any concerns with payroll. I'll be right here to help.

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