Payroll

I'm glad you've posted this question, wendy99.

When payroll liabilities are posted to the incorrect account, all you need to do is make a liability adjustment. There's a step where you need to select Affect liability and expense accounts that corrects the posting account of the transaction.

Before we begin, I suggest putting back original information of the paycheck you've modified. Then, proceed to creating a payroll liability adjustment.

1. Go to Employees, then Payroll Taxes and Liabilities.
2. Choose Adjust Payroll Liabilities.
3. From the Date and Effective Date fields, select the last paycheck date of the affected month or quarter.
4. In the Adjustment is for section, choose Employee Adjustment to correct your employee’s YTD info. Then, find the employee's name. Do this even if the item being adjusted is a company-paid item.
5. Under the Item Name column, select the payroll item you want to adjust.
6. Enter the Amount of the adjustment.
   • If the item is under-withheld, enter a positive amount to increase.
   • If the item is over-withheld, enter a negative amount to decrease.
7. Enter the amount under the Income Subject to Tax column if you need to make a wage base adjustment.
8. Under Memo, enter a note about the adjustment for reference.
9. Click Accounts Affected, then OK.
10. Choose Affect liability and expense accounts if you want the transaction to reflect in the liability and expense accounts.
    
11. Click OK to close the Affect Accounts window.

Select Next Adjustment if you have additional employees to enter an adjustment for. Otherwise, select OK to save the changes.

The next thing to do is check if the liabilities are updated. 

1. Run the payroll summary report again to check if everything is correct.
2. Run the payroll liability balances report to check if the amounts to be paid are correct.

I hope this makes your day. If you have other concerns with running payroll reports, feel free to tag me with by commenting below. I'm here to help you always.