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Shane Hunter
January 26, 2024
Question

payroll advances

  • January 26, 2024
  • 1 reply
  • 0 views

I have an employee that is in need of some cash now.  Next Payday is next Friday on an every other week pay schedule.  I am looking at paying him this week for time worked or providing him a payday advance?

 

Shane

1 reply

S
Sherrie_F
January 26, 2024

I'd be glad to help you pay your employees in advance, Shane. 

 

The best option we have in QuickBooks Online (QBO) is to give your employee an advance to handwrite them a check. 

 

 To set up an advance repayment payroll, here's how: 

  1. Go to Payroll on the left panel, then click Employees.
  2. Choose your Employee.
  3. From Deductions & Contributions, select Start.
  4. From the dropdown, look for the following:
  • Deduction/contribution: + Add deduction/contribution.
  • Deduction/contribution type: Other deductions
  • Type: Cash Advance Repayment
  • Description: Add a deduction name, such as Cash Advance Repayment.

      5. Select Flat amount.

      6. Enter the amount to deduct from your employee's paycheck.

      7. If you need to collect the advance over more than one paycheck, enter the total amount owed in the Annual maximum field.

      8. Once finished, select Save.

 

Additionally, here's an article that you can browse to make your payroll more efficient: Create and run your payroll.

 

Lastly, I've also added this article for you to manage and update pay schedules: Set up and manage payroll schedules. 

 

Don't hesitate to reach us out if you have any other concerns about managing payrolls in QBO. We're always here to assist you. Have a good one.

 

S
Shane HunterAuthor
January 26, 2024

Thank you for the help!

One last question, will I need to go back in after payroll is run and "shut" this off so it doesnt keep doing it every pay period?

 

Shane

K
Kevin_C
January 26, 2024

You're on the right track, Shane. Let me address your additional concern about seamlessly recording employee advances in QuickBooks Online (QBO).

 

Once you're done writing your employee a check for their advance payment, you'll have to record it as a deduction in the correct pay period.

 

Furthermore, you're correct that you can turn off or delete the deduction item from your employee's profile so it will not be included in your future payroll run.

 

  1. Go to Payroll, then Employees.
  2. Select your employee.
  3. From Deductions & contributions, click Edit.
  4. Select the trash bin icon next to the Cash Advance Repayment.
  5. Tap Delete, then Done.

 

Moreover, you can also enter the total amount you paid them in advance in the n Annual maximum field, so it will automatically stop without deleting them.

 

To learn more about the process, please refer to this article: Set up and repay employee advances.

 

Additionally, you can visit this article to provide a detailed breakdown of your employees' wages, deductions, and tax information for a specific period: Run payroll reports.

 

If you have further questions or concerns about paying your employee in advance, please don't hesitate to let me know. We are available 24/7 to answer all of them. Have a great day ahead!

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