Skip to main content
R
RedTopConstruction
May 8, 2022
Question

Payroll Calendar

  • May 8, 2022
  • 1 reply
  • 0 views

I have new employees and I want to generate a calendar or at least a list that outlines our payroll schedule.  How do I generate one that is downloadable/printable for employees?

    1 reply

    KlentB
    KlentB
    May 8, 2022

    Hello there, RedTopConstruction.

     

    I can share some tips on how you can obtain and print that information.

     

    The option to generate a printable payroll calendar is unavailable in QuickBooks Desktop. If you need a list that contains the payroll schedule of your new employees, you can run the Employee Contact List Report. Here's how:

     

    1. Go to the Reports menu.
    2. Under Employees & Payroll, select Employee Contact List.
    3. Click Customize button.
    4. Select the Pay Schedule option from the Columns menu.
    5. Uncheck the other columns that you don't need to be displayed.
    6. Apply the desired filters, then click OK.
    7. Select Print, then choose Print or Save as PDF.

    Additionally, here's a reference that you can check to help manage your payrolls and keep track of employee expenses: Customize payroll and employee reports.

     

    Don't hesitate to add a comment below if you need more help in dealing with your other payroll tasks. Have a good one.

    R
    RedTopConstructionAuthor
    May 9, 2022

    That isn't the same thing as a payroll calendar that shows employees when our pay periods are and when they get paid.

      MarsStephanieL
      MarsStephanieL
      May 9, 2022

      Glad to see you back in the Community, @RedTopConstruction. I can share more details about this feature in QuickBooks Desktop (QBDT).

       

      I understand how important it is to have a view as a calendar, to show the pay dates to your employees. However, this feature is currently unavailable in QuickBooks. I recommend utilizing a third-party application that is integrated into QBDT.

       

      You can visit desktop.apps.com to check which app has the feature you're looking for. You can follow the app's instructions to link it to your QBDT account.

       

      In addition, you can also use the Excel app and enter the pay dates manually to look like a calendar. Then, save it as a pdf or jpeg file so that your employees can access it using their phones.

       

      I'll be around if you have other questions or concerns. Please don't hesitate to reply in the comment section. I wish you continued success in your business. Take care always!

      Terms & ConditionsAccessibility statement