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A
Accountant1233
August 9, 2022
Question

Payroll Changes in July Update to QB Enterprise Contractor

  • August 9, 2022
  • 1 reply
  • 0 views

We use QB Enterprise Contractor. Previous to the July update we were able to duplicate each employee so that we could pay them in multiple states and we would list their name and then put the state in (). Since the update it is no longer allowing me to duplicate employees. It says that an employee with the same SSN has already been added. Anyone else have this same issue or figured out any solutions?

1 reply

DivinaMercy_N
DivinaMercy_N
August 9, 2022

Duplicating your employees to easily pay them in multiple states is a breeze in QuickBooks Desktop (QBDT), @Accountant1233. I'm happy to share with you the steps on how to get this done right away. 

 

Thanks for providing details of your concern. To ensure you'll be able to achieve your goal, let me first discuss details about the process.

 

In QBDT, you'll receive the warning message "Another employee (employee's name), already has the Social Security Number XXXXXXXXX. Do you want to save this employee with the same Social Security Number?" once the system detects a duplicated SSN. To resolve this, you simply have to select the Yes button to let the program add that name with the same info from the previously entered employee. 

 

For reference, feel free to visit this article: Get started with QuickBooks Desktop Payroll.

 

Once everything is fine, you can check this link for additional guidance in paying your employee: Create and run your payroll.

 

I'm always around here in the Community to help with any of your payroll concerns. Also, I'd love to know updates on how the steps work for you. Please don't hesitate to add a reply below. Have a good one and take care always.

A
Accountant1233Author
August 10, 2022

I used to get this error but now since the July 2022 update I am getting a different error and QB is requiring me to change the SSN before it will let me save the employee so it is no longer allowing this. See attached with the new error. 

 

Any ideas?

    A
    Accountant1233Author
    August 10, 2022

    My attachment did not save - when i try to save a duplicate employee now the popup says "you've already entered this social security number for another employee

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