Skip to main content
E
EA2017
December 9, 2022
Question

Payroll check adjustment

  • December 9, 2022
  • 1 reply
  • 0 views

We have already run payroll for pay date of 12/15. A reimbursement was left off of an employees paycheck. What's the best way to issue a 2nd payroll check with just the reimbursement?

1 reply

M
Mark_R
December 9, 2022

Hello there, @EA2017.

 

You can create an unscheduled paycheck to issue a 2nd paycheck for your employee for reimbursement. Let me guide you through the process.

 

Firstly, let's add a reimbursement pay type for your employee. Here's how:

 

  1. Sign in to your QuickBooks Online (QBO) account.
  2. Click Payroll from the left menu, then select Employees.
  3. Select the employee, then click the Edit employee button.
  4. Look for the How much do you pay [employee name]? section, and click the Pencil icon.
  5. At the bottom of the next page, click the drop-down menu Even more ways to pay [employee name].
  6. Tick the Reimbursement pay type.
  7. Click Done.

 

Once done, you can now proceed and create an unscheduled paycheck for the employee.

 

Additional details on the reimbursement process can be found here: Reimburse an employee.

 

Come back to this post and let me know how it goes, @EA2017. I'll be around to provide further assistance.

 

You can also want to run payroll reports in QuickBooks Online. This will help you view useful information about your business and employees. 

 

Wishing you all the best!

E
EA2017Author
December 12, 2022

@Mark_R - Thanks for the info, however, the link to the create an unscheduled paycheck goes to a page with message not found. Could you please provide a working link?

 

AlcaeusF
AlcaeusF
December 12, 2022

Hello @EA2017,

 

Thank you for letting us know about the link above. I'm here to chime in and assist you with the article you need for QuickBooks Online.

 

I've checked the link above, and it's working on my end. I recommend you access the article using a new one to view the detailed instructions: Create and run your payroll.

 

If the issues persist, please refer to this thread. I've included steps to help you create an unscheduled payroll for your employees.

 

Here's how:

 

  1. Go to the  Payroll menu, then select Employees.
  2. Select the Run payroll ▼ dropdown, and select one of the following options: Bonus only, Commission only or Fringe benefits only.
  3. Select As net pay or As gross pay.
  4. Enter any info about taxes or paycheck calculations (if applicable).
  5. Select or review the QuickBooks bank account to track your payroll, the pay period and pay date.
  6. Choose the employees you'd like to pay.
  7. Enter hours, compensation, memos, or any other paycheck info as necessary.
  8. Select Preview payroll.
  9. Select Preview payroll details, Save for later or Submit payroll.
  10. Confirm the amounts and payment methods and select Finish Payroll.

 

Also, there are several ways to pay bonuses in your payroll product. I've attached an article you can check out about providing a bonus along with the regular pay or a separate check: Pay an employee bonus.

 

Feel welcome to post here anytime you have questions or concerns about managing payroll. I'm more than willing to answer them for you. Take care.

Terms & ConditionsAccessibility statement