Payroll check cash with error need to Reverse Payroll Liabilities

Hi there, hamcopa.

Welcome to the QuickBooks Community. I'll be sharing various steps to ensure you can correct the payroll liability account. Then, add the particular amount to the employee's next payroll check.

QuickBooks Desktop has the option to use a liability adjustment to correct employees’ year-to-date (YTD) or quarter-to-date (QTD) payroll information. With this, you can also utilize this feature to fix or correct Payroll liability that was deducted in error.

To start with, I recommend finding payroll discrepancies to make sure you're able to see what you need to adjust.

Here's how:

1. Run a payroll check-up. If you need to run a payroll checkup for a previous year, you must change your computer's system date to the last day of that year.
2. Run a payroll summary report for the month/quarter you need to adjust. 

After that, you'll have to set up and add a non-taxable payroll item so you can use it when creating the employee's upcoming paycheck. Please follow the steps below.

1. Click the Lists menu.
2. Choose Payroll Item List.
3. Right-click on your mouse and click New.
4. Choose the Custom setup radio button and click Next.
5. Select the Addition radio button and click Next.
6. Enter the payroll item name and click Next.
7. Select the expense account and click Next.
8. Choose None for the Tax Tracking type and click Next.
9. For amounts paid per mile/kilometer, select the Based on Quantity checkbox and click Next.
10. Choose to calculate on net pay and click Next.
11. Enter a Default Rate and click Finish.

Once done, you can now apply the created item above and manually enter the amount on the next payroll check.

Lastly, you may refer to this article to see steps on how you can check the status of the payroll you have sent and verify that the employee was included in the payroll: Employee did not receive direct deposit created in QuickBooks Desktop Payroll.

Feel free to hit that Reply button if you still have a concern if managing your payroll. I'm always here to help, hamcopa. Have a great day ahead.